25 September 2013

 

 

 

                                                                                                                                    

 

 

 

 

Dear Councillor/Sir/Madam

 

You are invited to attend an EXTRAORDINARY COUNCIL MEETING of Ashfield

Council, to be held on Level 6, Civic Centre, 260 Liverpool Road, Ashfield on

MONDAY 30 SEPTEMBER 2013 at 6:30 PM.

 

 

 

 

 

 

 

 

 

 

 

SEE ATTACHED AGENDA


 

Extraordinary Council Meeting - 30 September 2013

 

AGENDA

 

1.               Opening

 

2.               Acknowledgement of Local Aboriginal Community

 

3.               Apologies/Request for Leave of Absence

                   

4.               Condolence and Sympathy Motions

 

5.               Moment of Private Contemplation

 

6.               Disclosures Of Interest

 

Disclosures to be made by any Councillors who have a pecuniary / non-pecuniary interest in respect of matters that are before Council at this meeting.

(30/09/2013)

 

7.               Confirmation of Minutes of Council/Committees

 

Nil

 

8.               Staff Reports

 

8.1        ELECTION OF MAYOR

 

8.2        OFFICE OF DEPUTY MAYOR

 

 

9.               General Business

10.            Close

 

 

 

 

 


Ashfield Council – Report to Extraordinary Council Meeting held on Monday 30 September 2013                                                                                                                                                 ECM8.1

Subject                            ELECTION OF MAYOR

 

File Ref                            Governance>Councillors>Election Mayor

 

Prepared by                   Gabrielle Rennard - Manager Corporate Services       

 

 

Reasons                          To comply with Section 290 of the Local Government Act 1993 (The Act)

 

Objective                         To elect the Mayor for the ensuing period

 

 


Overview of Report

This report provides an overview in relation to the role of the Mayor and the voting method for the election of the Mayor. Under Section 290 of the Local Government Act 1993, the election of the Mayor must be held within three weeks after the ordinary election and then during the month of September. 

 

 

Role of the Mayor

Under the Act (Section 225) a Council is required to have a Mayor. Ashfield Council’s Mayor is elected by the Councillors and holds office for one year subject to the Act. The period of office commences on the day the Councillor is declared to be elected as Mayor and becomes vacant when the person’s successor is declared to be elected to the office.

 

The role of the Mayor is defined in the Act as follows (Section 226):

§ to exercise, in cases of necessity, the policy making functions of the governing body

of the Council between meetings of the Council;

 

§ to exercise such other functions of the Council as the Council determines;

 

§ to preside at meetings of the Council; and

 

§ to carry out the civic and ceremonial functions of the Mayoral office.

 

In accordance with the Act (Section 290), the election of the Mayor must be held within three weeks after an ordinary election and then each September.

 

Requirements for Electing the Mayor

Schedule 7 of the Local Government (General) Regulation 2005, outlines the requirements for electing the Mayor and the voting method. ATTACHMENT 1 provides a copy of Schedule 7.

 

Councillors should note that:

§ The General Manager, or a person appointed by the General Manager, is the Returning Officer. The General Manager has appointed Ms Nellette Kettle, Director Corporate and Community Services as Returning Officer.


 

 

§ Nominations have to be in writing, signed by two or more Councillors (one of whom may be the nominee), and the nominee has to indicate consent to the nomination in writing. A nomination form is included in this report as ATTACHMENT 2.

 

§ The nomination is to be delivered or sent to the Returning Officer.

 

§ Nominations are to be announced and elections are to be conducted at the same Council Meeting.

 

§ If only one Councillor is nominated, that Councillor is elected.

 

§ If more than one Councillor is nominated, the Council must resolve whether the election is to proceed by preferential ballot, ordinary ballot or open voting. Preferential ballot and ordinary ballot are secret ballots. The election is to be held at the Council Meeting at which Council resolves on the method of voting.

 

§ An informal ballot paper must be rejected at the count.

 

§ Tied votes, where the number of votes cast for two candidates are equal and they are the only candidates in or remaining in the election, are decided by choosing

 

 

Financial Implications

Not applicable

 

 

Other Staff Comments

Nil

 

Public Consultation

Nil

 

 

ATTACHMENTS

Attachment 1View

Schedule 7 of the Local Government (General) Regulation 2005 - Election of Mayor by Councillors

4 Pages

 

Attachment 2View

Nomination Form for position of Mayor

1 Page

 

 

 

RECOMMENDATION

 

1/2    That the information is noted; and

 

2/2    That Council resolve that the election proceed by either preferential ballot,           ordinary ballot, or by open voting if there is more than one nomination for    election as Mayor.

 

 

 

Nellette Kettle

Director Corporate & Community Services


Attachment 1

 

Schedule 7 of the Local Government (General) Regulation 2005 - Election of Mayor by Councillors

 


 


 


 


Attachment 2

 

Nomination Form for position of Mayor

 


Ashfield Council – Report to Extraordinary Council Meeting held on Monday 30 September 2013                                                                                                                                                 ECM8.2

Subject                            OFFICE OF DEPUTY MAYOR

 

File Ref                            Governance>Election Deputy Mayor

 

Prepared by                   Gabrielle Rennard - Manager Corporate Services       

 

 

Reasons                          Under Section 231 of the Local Government Act 1993 (The Act), a Council may choose to appoint a Councillor to the office of Deputy Mayor

 

Objective                         For Council to determine if it wishes to elect a Deputy Mayor for the ensuing year

 

 


Overview of Report

To inform Councillors that under Section 231 of the Local Government Act 1993, a Council may choose to appoint a Councillor to the office of Deputy Mayor

 

 

Background

Section 231 of the Act provides that:

§ Councillors may elect a person from among their number to be the Deputy Mayor.

 

§ The person may be elected for the mayoral term or a shorter term.

 

§ The Deputy Mayor may exercise any function of the Mayor at the request of the Mayor or if the Mayor is prevented by illness, absence or otherwise from exercising the function or if there is a casual vacancy in the office of Mayor.

 

§ Councillors may elect a person from among their number to act as Deputy Mayor if the Deputy Mayor is prevented by illness, absence or otherwise from exercising a function under this section, or if no Deputy Mayor has been elected.

 

The method of electing the Deputy Mayor is the same as that for the election of Mayor, in

accordance with Schedule 7 of the Local Government (General) Regulation 2005, a copy of which is attached to the previous item.

 

A nomination form for Deputy Mayor is included in this report as ATTACHMENT 1.

 

Financial Implications

Not applicable

 

 

Other Staff Comments

Nil

 

Public Consultation

Nil

 

 

ATTACHMENTS

Attachment 1View

Nomination Form for position of Deputy Mayor

1 Page

 

 

 

RECOMMENDATION

 

1/2    That Council determines if it wishes to elect a Deputy Mayor for the ensuing year; and

 

2/2    That if Council resolves to have a Deputy Mayor and more than one Councillor is nominated, Council resolves whether the election is to proceed by preferential ballot, by ordinary ballot or by open voting.

 

 

 

 

 

 

 

 

Nellette Kettle

Director Corporate & Community Services

 

 

 

 


Attachment 1

 

Nomination Form for position of Deputy Mayor