MIN NO

MINUTES OF THE ORDINARY MEETING OF ASHFIELD COUNCIL HELD ON LEVEL 6, CIVIC CENTRE, 260 LIVERPOOL ROAD, ASHFIELD ON TUESDAY 10 SEPTEMBER 2013, COMMENCING AT 6:36 PM.

 

 

PRESENT        His Worship the Mayor, Councillor Mansour in the Chair and Councillors Cassidy, Drury, Lofts, McKenna, Passas, A.Raiola, M.Raiola, Stott, Wang and Wangmann

                       

                        Ms V Chan       General Manager

                        Ms N Kettle      Director Corporate and Community Services

                        Mr P Sarin        Director Planning and Environment

                        Mr P Cormican Director Works and Infrastructure

                        Ms G Rennard  Manager Corporate Services

 

ACKNOWLEDGEMENT OF LOCAL ABORIGINAL COMMUNITY

 

"Let us acknowledge that we are meeting on country for which the members and elders of the local Aboriginal community have been custodians for many centuries, and on which Aboriginal people have performed age old ceremonies. We acknowledge their living culture and unique role in the life of this region."

 

APOLOGIES   

 

318/13              RESOLVED                             Passas / M.Raiola

 

An apology for non attendance was received and accepted from Councillor Raciti

 

 

DISCLOSURES OF INTEREST

 

Councillor Cassidy declared a Less-than Significant, Non Pecuniary, interest in item NR5/2013 due to the business owner being noted as a candidate on his “how to vote’ card for the 2008 Ashfield Council elections. Councillor Cassidy determined he will leave the meeting at the time of discussion.

 

 

MOTION

 

319/13              RESOLVED                             Passas  / Drury

 

                        1/2   That Council congratulate Mr Tony Abbott on being elected as Prime Minister of Australia and send him a letter of congratulations.

 

 

                        2/2   That Council congratulate Mr Anthony Albanese and Mr Craig Laundy on being elected as the Federal Members of Parliament  for the electorates of Grayndler and Reid respectively and send them both a letter of congratulations.

 

 

CONFIRMATION OF MINUTES

 

320/13

RESOLVED                              Drury / Lofts

 

That the minutes of the Council Meeting held on 27 August 2013 be confirmed and the recommendations contained in the Minutes be adopted.

 

FIRST WARNING

 

The Mayor issued a first warning to Councillor Passas for disrespecting the chair. The time being 6.47pm.

 

 

A division was called and the voting was as follows:-

 

For the Motion

 

Councillors Mansour, Stott, Wangmann, Wang, McKenna, Lofts and Drury.

 

Against the Motion

 

Councillors Cassidy, A.Raiola, M.Raiola  and Passas.

 

The Motion was Carried

 

 

 

321/13

RESOLVED                            Stott / McKenna

 

That the minutes of the Planning & Environment Committee Meeting held on 20 August 2013 be confirmed and the recommendations contained in the Minutes be adopted.

 

 


 

 

322/13

RESOLVED                            Lofts / McKenna

 

That the minutes of the Ashfield Youth Committee Meeting held on 19 August 2013 be confirmed and the recommendations contained in the Minutes be adopted.

 

 

Mayoral Minutes

 

 

CAROLYN WALKER - 45 NOT OUT.                                    MM40/2013

 

323/13

RESOLVED                             Mansour

 

That Council send a letter of thanks to Ms Carolyn Walker expressing its gratitude for her 45 years of service to Council and the community.

 

 

 

 

CELEBRATING AUSTRALIAN CITIZENSHIP DAY.                MM41/2013

 

324/13

RESOLVED                             Mansour

 

That Council host an annual community event celebrating Australian Citizenship Day.

 

 

 

 

$2 MILLION GRANT FOR COOKS RIVER ALLIANCE.          MM42/2013

 

325/13

RESOLVED                             Mansour

 

That Council welcomes the Australian Government’s $2 million grant to the Cooks River Alliance as part of its Caring for our Country initiative.

 

 

        Due to having previously declared an interest in item NR5/2013, Councillor Cassidy left the meeting. The time being 7.16pm

 


 

 

Notices Of Motion

 

 

96, 98 & 100B RAMSAY STREET HABERFIELD.                     NR5/2013

 

 

MOVED                                   Passas / M.Raiola

 

That Minute No. 313/13 be rescinded.

 

The voting was as follows:-

For the Motion

 

Councillors A.Raiola, M.Raiola and Passas.

 

Against the Motion

 

Councillors Mansour, Stott, Wangmann, Wang, McKenna, Lofts and Drury

 

The Motion to Rescind was Lost

     

                        Councillor Cassidy returned to the meeting. The time being 7.40pm

 

Staff Reports

 

 

INFRASTRUCTURE FUNDING.                                                 CM 10.1

 

 

Members of the public addressed the meeting.

 

Ms René Holmes addressed Council.

 

 

326/13

RESOLVED                             Drury / Lofts

 

1/6   That Ashfield Council requests the General Manager to progress work towards a potential Special Rate Variation application 2013/14 and a NSW State Government Local Infrastructure Renewal Scheme application to address Ashfield’s aging infrastructure.  This should be done so that Council can conduct a thorough community consultation on the need to revitalise our infrastructure to meet the current and future needs of our residents.

 

2/6   That Council authorises the use of funds in our Infrastructure Reserve up to $150,000 to engage the necessary staff or expertise to develop a long term Infrastructure  Renewal and Revitalisation Plan.

 

 

 

 

3/6   That the long term Infrastructure Renewal and Revitalisation Plan include a consolidated and comprehensive list of all infrastructure needs. This list should have indicative costings and complement and expedite the work on the upgrade of the Ashfield Pool and the Ashfield Town Centre public domain strategy and improvements to Summer Hill and Haberfield Centres.  (Noting we have already made provision for stage three of the Croydon North revitalisation.)  Council notes we have recently called for a review of the Section 94 and 94A schedules.  This review should form part of the list.

 

4/6   That Council should utilise and engage all necessary financial expertise to ensure financial rigor and to synchronise the long term Infrastructure Renewal and Revitalisation Plan with the long term financial plan providing the necessary advice and support to develop proposals enabling meaningful community consultation. Should the community support the long term Infrastructure Renewal and Revitalisation Plan and further financial expertise is required then it should be obtained.  The financial expertise should also be directed to providing options to ensure that pensioners in our community are provided with real relief from any increase in rates.

 

5/6   That Council should utilise existing expertise and engage community consultants to ensure we conduct a real and meaningful consultation with our community,  consistent with our Community Consultation policy.

 

6/6   That following community consultation Council will determine whether our community supports a Special Rate Variation application 2013/14 and an application under the NSW State Government Local Infrastructure Renewal Scheme in order to address Ashfield’s infrastructure needs.

 

 

A Foreshadowed motion was moved by Councillor Cassidy and seconded by Councillor Passas

 

That the General Manager bring a report to Council as a matter of priority detailing

a)    The scope of the works assessed by Council staff and available in Council records to bring infrastructure up to the required standard of renewal

b)    The cost of such works

c)     The priority for such works to be implemented

d)    The scope of and detail of grants that may be available from State and Federal Government

 

The foreshadowed motion was not addressed

 

FOURTH QUARTER REVIEW AGAINST COUNCIL PLAN 2012 - 2016.

                                                                                                CM 10.2

 

327/13

RESOLVED                             Lofts / McKenna

 

That Council's performance over the Fourth Quarter 2012/13 be noted and the report be published on Council’s website.

 

 

 

 

DELEGATES AT LOCAL GOVERNMENT CONFERENCE.

                                                                                                CM 10.3

 

328/13

RESOLVED                             Wangmann / McKenna

 

That Council nominate Councillor Stott  as the additional voting delegate to the Local Government Conference.

 

 

 

 

 

DRAFT FLOOD STUDY UPDATE.                                             CM 10.5

 

329/13

RESOLVED                             Lofts / McKenna

 

1/2   That the report be received and noted.

 

2/2   That the procedure outlined in the report be endorsed and followed in the assessment of applications.

 

 

Councillor Cassidy left the meeting at 9.41pm.

Councillor  Passas left the meeting at 9.43pm.

 

CLOSED (PUBLIC EXCLUDED) COMMITTEE

 

330/13              RESOLVED                             Stott / Lofts

 

                        That items 10.4 and MM43/2013 be considered in Closed (Public Excluded) Meeting and the Press and Public be excluded in accordance with Section 10A Subclause (2)(a)(c)(d) of the Local Government Act, the time being  9.41pm.

 

331/13              RESOLVED                              Lofts / McKenna

 

        That the meeting revert to an open meeting at 9.48pm.

        The Chairperson reported that the Closed (Public Excluded) meeting passed the following resolutions.


 

 

 

PROCESSING OF GARDEN ORGANICS AND CLEAN UP MATERIAL.

                                                                                                CM 10.4

 

332/13

RESOLVED                             Drury / Stott

 

That, in relation to the tender for the receiving, sorting and processing of garden organic material and general household clean up material from Council’s kerbside collection service, Tender number 01/13, it is recommended:

 

1.   That all tenders received be rejected as they are non-conforming;

2.   That, in accordance with the Local Government (General) Regulation s178(3), Council commence negotiations with the preferred tenderer, Veolia, with the aim of reaching a commercially acceptable set of contract terms and for a contract period of three years with options to extend for a further two years;

3.   That in the event that Council is unable to successfully negotiate a satisfactory contract with Veolia, it is recommended that Council call for fresh tenders with an updated Request for Tender and contract documents;

4.   That authority is granted to the General Manager to execute the contract and any related documentation upon a successful negotiation outcome; and

5.   That an information report be submitted to Council advising whether a contract has been entered or not.

 

 

                        The General Manager, Director Corporate and Community Services, Director Planning and Environment and the Director Works and Infrastructure left the meeting at 9.47pm.

 

 

 

GENERAL MANAGER'S PERFORMANCE ASSESSMENT 2012/13.

                                                                                           MM43/2013

 

333/13

RESOLVED                             Mansour

 

That the General Manager’s Performance Assessment Committee findings be noted.

 

 


 

 

GENERAL BUSINESS

 

                Nil

 

 

PROCEEDINGS TERMINATED AT 9.50PM

 

 

Chairperson of the meeting of Ordinary Meeting

when the Minutes were confirmed

 

 

 

 

 

Chairperson

 

 

 

 

 

Date