MIN NO

MINUTES OF THE ORDINARY MEETING OF ASHFIELD COUNCIL HELD ON LEVEL 6, CIVIC CENTRE, 260 LIVERPOOL ROAD, ASHFIELD ON TUESDAY 9 OCTOBER 2012, COMMENCING AT 6:34 PM.

 

 

PRESENT         His Worship the Mayor, Councillor Mansour in the Chair and Councillors Cassidy, Drury, Lofts, McKenna, Passas, Raciti, A Raiola, M Raiola, Stott, Wang and Wangmann

                           

                            Ms V Chan        General Manager

                            Ms N Kettle        Director Corporate and Community Services

                            Mr A Bas            Acting Director Planning and Environment

                            Mr P Cormican  Director Works and Infrastructure

                            Ms G Rennard  Manager Corporate Services

 

 

ACKNOWLEDGEMENT OF LOCAL ABORIGINAL COMMUNITY

 

"Let us acknowledge that we are meeting on country for which the members and elders of the local Aboriginal community have been custodians for many centuries, and on which Aboriginal people have performed age old ceremonies. We acknowledge their living culture and unique role in the life of this region."

 

 

APOLOGIES    

 

                            Nil

 

 

 

DEATH OF RON PATE OBE OAM.

                                                                                                             MM24/2012

 

313/12

RESOLVED                         Mansour

 

That a letter of condolence be sent to Mrs Enid Pate.

 

 

 

DISCLOSURES OF INTEREST

 

Councillor Mansour declared a Less-than significant, Non-Pecuniary Interest in item CM 10.1 due to owning a property in the same street. Councillor Mansour has determined to remain in the room and participate in this item as the conflict is such that it will not influence him in carrying out his public duty.

 

Councillor Drury declared a Non-Pecuniary, Less-than significant Interest in item CM 10.1 due to owning a property in the same street. Councillor Drury has determined to remain in the room and participate in this item as the conflict is such that it will not influence him in carrying out his public duty.

 

CONFIRMATION OF MINUTES

 

Note:

The Minutes of the Council meeting held on 28 August 2012 and the Minutes of the Ashfield Youth Committee meeting held on 20 August 2012 will be submitted to Council meeting of 23 October 2012 for confirmation.

 

 

Mayoral Minutes

 

 

MAINTAINING THE FORECOURT OF THE ASHFIELD CIVIC CENTRE AND ASHFIELD MALL AND SURROUNDS.

                                                                                                             MM23/2012

 

314/12

RESOLVED                                  Mansour

 

1/3       That the loose and missing tiles in this precinct are urgently repaired or replaced, as appropriate.

 

2/3       That an action plan be drawn up by Council’s officers to improve and maintain the safety and presentation of these areas.

 

3/3       That Ashfield Council seek a commitment from the management of Ashfield Mall to address the issues with the Mall’s forecourt as a matter of priority.

 

The Motion was Carried

 

 

COUNCILLOR SEATING AT COUNCIL MEETINGS.

                                                                                                             NM38/2012

 

315/12

RESOLVED                                   McKenna / Stott

 

That Ashfield Councillors be seated in their political groups in order from the lectern Councillors Stott, Wangmann, Cassidy, Wang, McKenna, Lofts, Drury, A.Raiola, M.Raiola, Raciti and Passas.

 

A division was called and the voting was as follows:-

For the Motion

 

Councillors Stott, Wangmann, Drury, Lofts, Wang, Mansour and McKenna.

 

Against the Motion

 

Councillor Cassidy, Passas, Raciti,A.Raiola and M.Raiola

 

The Motion was Carried

 

 

 

USE OF CENTENARY PARK CANTEEN BY ASHFIELD CRICKET CLUB - LOCAL REPRESENTATIVE CRICKET TEAMS.

                                                                                                             MM25/2012

 

316/12

RESOLVED                         Mansour


That Council offer the use of the Centenary Park canteen including sink and power access to Ashfield Cricket Club (ACC) juniors for $100 in total, on Sundays 9am to 4pm from mid October to mid December 2012, on the basis that ACC will not be selling any goods from the kiosk at this time.

The Motion was Carried

 

 

FAREWELL TO GERARD HOWARD.

                                                                                                             MM26/2012

 

317/12

RESOLVED                                   Mansour


That a letter expressing Councillors' appreciation of Mr Howard’s service to the Ashfield community, incorporating comments from MM26/2012 be presented to Mr Howard.

The Motion was Carried

  

 

 

TREE POLICY.

                                                                                                             NM39/2012

 

318/12

RESOLVED                                   Lofts / McKenna


That a report be brought back to Council within 8 weeks which discusses what changes, if any, are needed to allow Council officers the discretion to permit the removal of trees which are causing obvious damage, without the need for residents to commission an arborist/engineer's report.

The Motion was Carried

 

 

 

 

STREET SWEEPING, WEED CONTROL.

                                                                                                             NM40/2012

 

319/12

RESOLVED                                   Stott / Wangmann

 

1/3         That a report be brought back to Council within 8 weeks regarding:-

                            a)    the frequency of street cleaning;
         b)    the frequency of weed control;
         c)    a timetable for street sweeping and weed control                  be made available to all Councillors;
         d)    undertaking an audit of all streets, to ascertain                  which streets need more frequent sweeping                      and/or weed control
;

 

2/3         Exploration of strategies to encourage community pride and resident participation;

 

3/3         The adequacy of the present budget allocation to address above issues.

 

Councillor Passas left the meeting at 7.30pm

 

A division was called and the voting was as follows:-

For the Motion

 

Councillors Stott, Wangmann, Drury, Lofts, Wang, Mansour, McKenna, Raciti, Cassidy, A.Raiola, M.Raiola

 

Against the Motion

 

Nil.

 

The Motion was Carried

     

Staff Reports

 

 

DEVELOPMENT APPLICATION: 10.2012.186.1

42 LIVERPOOL ROAD, SUMMER HILL

                                                                                                                   CM 10.2

 

320/12

RESOLVED                                   Lofts / Wangmann

 

That Council as the consent authority pursuant to Clause 80(1)(a) of the Environmental Planning and Assessment Act 1979 (as amended) approve Development Application No. 10.2012.186 for 42 Liverpool Road, Summer Hill on Lot 2  in DP: 12981, known as 42 Liverpool Road, Summer Hill, subject to conditions as noted on pages 72 – 79 of the business paper and including the following condition:-

-        that the property be inspected in 6 months and again in 12 month time regarding usage of the premises.

 

The voting was as follows:-

For the Motion

 

Councillors Stott, Wangmann, Drury, Lofts, Wang, Mansour, McKenna, Raciti, Cassidy, A.Raiola and M.Raiola

 

Against the Motion

 

Nil.

 

The Motion was Carried

 

                             Councillor Passas returned to the meeting at 7.42pm

 

 

 

INVESTMENT REPORT AUGUST 2012.

                                                                                                                   CM 10.9

 

321/12

RESOLVED                                   Drury / Wangmann

 

That the investment report be received and noted.

 

The Motion was Carried

 

 

DRAFT FINANCIAL STATEMENTS FOR 2011/12.

                                                                                                                 CM 10.10

322/12

RESOLVED                                   Drury / McKenna

 

1/5     That Council adopt the draft financial statements.

 

2/5     That Council authorise the Mayor and Deputy Mayor to sign the Statement by Councillors and Management included in the adopted accounts on behalf of Council.

 

3/5     That the adopted financial statements be referred to Council’s external auditor and internal audit committee.

 

4/5     That the General Manager be delegated the authority to "finalise the date" at which the auditor’s report and financial statements are to be presented to the public.

 

5/5     That the General Manager be delegated the authority to authorise the Annual Financial Statements for issue immediately upon receipt of the auditor’s reports subject to there being no material audit changes or audit issues.

 

The Motion was Carried

 

 

DEVELOPMENT APPLICATION: 10.2012.169.1

13 ALT STREET, ASHFIELD

                                                                                                                   CM 10.1

323/12

RESOLVED                                   Wangmann / Wang

 

That Council as the consent authority pursuant to Clause 80(1)(a) of the Environmental Planning and Assessment Act 1979 (as amended) approve Development Application No. 10.2012.169.1 for the demolition of the existing garage and construction a detached secondary dwelling (granny flat) under the provisions of SEPP ( Affordable Rental Housing) 2009 located behind the rear building line of the existing dwelling house, carport and boundary fencing on Lot 1 in DP: 212955, known as 13 Alt Street, Ashfield subject to conditions as noted on pages 26 – 31 of the business paper.

 

The voting was as follows:-

For the Motion

 

Councillors Stott, Wangmann, Drury, Lofts, Wang, Mansour, McKenna, Cassidy, Raciti, Passas, A.Raiola and M.Raiola.

 

Against the Motion

 

Nil.

 

The Motion was Carried

 

 

COUNCIL STANDING COMMITTEES - Terms of Reference.

                                                                                                                   CM 10.3

 

324/12

RESOLVED                                   Drury / Wangmann

 

That Council adopt the Terms of Reference documents as noted on pages 84 – 104 of the business paper with the following amendment to 6.2 in each of the Terms of Reference to state ...”or sub-committee are subject to approval by the committee”.

 

A division was called and the voting was as follows:-

For the Motion

 

Councillors Stott, Wangmann, Drury, Lofts, Wang, Mansour and McKenna.

 

Against the Motion

 

Councillor Cassidy, Passas, Raciti, A.Raiola, M. Raiola

 

The Motion was Carried

 

 

STANDING COMMITTEES - Appointment of Councillor Members to Standing Committees.

                                                                                                                   CM 10.4

 

325/12

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

326/12

 

 

 

 

 

 

 

 

 

 

 

327/12

 

 

 

 

 

 

 

 

 

 

 

 

 

 

328/12

 

 

329/12

 

 

 

 

 

330/12

 

 

331/12

 

RESOLVED                                   Drury / Passas

 

1/9    That the Committee members for the Planning & Environment Committee be the Mayor, Councillor Mansour and Councillors Passas, Raciti, M. Raiola, Drury, Lofts, McKenna, Wang, Cassidy, Wangmann and Stott.

 

2/9    That the Committee members for the Works & Services Committee be the Mayor, Councillors Mansour and Councillors Passas, Raciti, M. Raiola, Drury, Lofts, McKenna, Wang, Cassidy, Wangmann and Stott.

 

3/9    That the Committee members for the Community Activities Committee be the Mayor, Councillor Mansour and Councillors Raciti, M. Raiola, Drury, Lofts, Wang and Cassidy.

 

The Motion was Carried

 

The Mayor called for expressions of interest from interested Councillors for the role of Chairperson and Deputy Chairperson of each of the Committees

 

Planning and Environment Committee

 

Councillors Cassidy and Stott were nominated for Chairperson.  Voting was as follows:

 

Votes for Clr Cassidy:  Councillors Cassidy, Passas, Raciti, A. Raiola,    M. Raiola

 

Votes for Clr Stott: Councillors Stott, Wangmann, Drury, Lofts, Wang, Mansour and McKenna

 

Clr Scott was elected Chairperson of the Planning and Environment Committee.

 

Councillors Cassidy and Lofts were nominated for Deputy Chairperson.  Voting was as follows:

 

Votes for Clr Cassidy:  Councillors Cassidy, Passas, Raciti, A.Raiola, M. Raiola

 

Votes for Clr Lofts: Councillors Stott, Wangmann, Drury, Lofts, Wang, Mansour and McKenna

 

Clr Lofts was elected Deputy Chairperson of the Planning and Environment Committee.

 

 

Works and Services Committee

 

Councillors Wangmann and Passas were nominated for Chairperson.  Voting was as follows:

 

Votes for Clr Wangmann:  Councillors Stott, Wangmann, Drury, Lofts, Wang, Mansour and McKenna

 

Votes for Clr Passas: Councillors Cassidy, Passas, Raciti, A.Raiola, M. Raiola

 

Clr Wangmann was elected Chairperson of the Works and Services Committee.

 

Councillor Drury was nominated and elected unopposed as Deputy Chairperson

 

 

Community Activities Committee

 

Councillor Wang was nominated and elected unopposed as Chairperson.

 

Councillor McKenna was nominated and elected unopposed as Deputy Chairperson

 

 

 


 

 

ADVISORY & EXTERNAL COMMITTEES - Appointment of Delegates.

                                                                                                                   CM 10.5

 

332/12

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

333/12

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

334/12

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

335/12

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

336/12

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

337/12

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

338/12

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

339/12

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

340/12

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

341/12

 

RESOLVED                                   Drury / Stott

 

1/10  That the Councillor delegates listed in the table below be appointed to the Advisory, External and Steering Committees as detailed in the table in accordance with the Terms of Reference, for the ensuing twelve (12) months.

 

Advisory Committee

Councillor delegates/representatives

Aboriginal Consultative Committee

Councillors Lofts, Mansour, Wang, McKenna, Cassidy and Raciti

Ashfield Access Committee

Councillors Stott, Mansour, McKenna and Raciti

Ashfield Youth Committee

Councillors Lofts, Passas and Raciti

Seniors’ Action Committee

Councillors Mansour, Lofts and Cassidy

Pratten Park Advisory Committee

Councillors Drury, Lofts and McKenna

Women’s Committee

Councillor McKenna (Chairperson)

 

Note: Clr McKenna automatically becomes Chairperson due to being the only elected Councillor representative)

Steering Committee

Councillor delegates/representatives

Civic Centre Redevelopment Steering Committee

The Mayor, Councillor Mansour and Councillors Drury, Lofts, McKenna, Passas and Cassidy

External Committees

Councillor representatives

Joint Regional Planning Panel

Councillors Cassidy and Wangmann

 

Councillor Stott (alternate)

Parramatta River Catchment Group

Councillor Wangmann

Sydney Airport Community Forum

Councillor Mansour

 

Councillor Wangmann (alternate)

 

The Motion was CARRIED.

 

RESOLVED                                   Cassidy / McKenna

 

2/10 That Councillor M. Raiola be appointed as a member of the Internal Audit Committee in accordance with the Terms of Reference for the ensuing twelve (12) months.

 

A division was called and the voting was as follows:-

For the Motion

 

Councillors Mansour, Passas, Raciti, M Raiola, A Raiola, Drury, Lofts, McKenna, Wang, Cassidy, Wangmann and Stott.

 

Against the Motion

 

Nil.

 

The Motion 2/10 was Carried.

 

 

A Motion was moved by Councillor Passas and seconded by Councillor Raciti

 

MOVED                                 Passas / Raciti

 

That Councillor Passas be elected as a member on the Internal Audit Committee.

 

A division was called and the voting was as follows:-

For the Motion

 

Councillors Passas, Raciti, M Raiola, A Raiola and Cassidy.

 

Against the Motion

 

Councillors Mansour, Drury, Lofts, McKenna, Wang, Wangmann and Stott.

 

The Motion was Lost.

 

RESOLVED                                   Drury / Wangmann

 

3/10  That Councillor Wang be appointed as a member of the Internal Audit Committee in accordance with the Terms of Reference for the ensuing twelve (12) months.

 

A division was called and the voting was as follows:-

For the Motion

 

Councillors Mansour, Drury, Lofts, McKenna, Wang, Wangmann and Stott.

 

Against the Motion

 

Councillors Passas, Raciti, M Raiola, A Raiola and Cassidy.

 

The Motion 3/10 was Carried.

 

 

RESOLVED                                   Mansour / Drury

 

4/10  That Councillor Mansour be appointed as a member of the Local Traffic Committee.

 

A division was called and the voting was as follows:-

For the Motion

 

Councillors Mansour, Drury, Lofts, McKenna, Wang, Wangmann, Stott and Cassidy.

 

Against the Motion

 

Councillors Passas, Raciti, M Raiola, A Raiola.

 

The Motion 4/10 was Carried.

 

 

RESOLVED                                   Wangmann / McKenna

 

5/10  That Councillor Lofts be elected as Chairperson of the Aboriginal Consultative Committee.

 

A division was called and the voting was as follows:-

For the Motion

 

Councillors Mansour, Passas, Raciti, M Raiola, A Raiola, Drury, Lofts, McKenna, Wang, Cassidy, Wangmann and Stott.

 

Against the Motion

 

Nil.

 

The Motion was Carried

 

 

RESOLVED                          Wangmann / McKenna

 

6/10  That Councillor Stott be elected as Chairperson of Ashfield Access Committee.

 

A division was called and the voting was as follows:-

For the Motion

 

Councillors Mansour, Passas, Raciti, M Raiola, A Raiola, Drury, Lofts, McKenna, Wang, Cassidy, Wangmann and Stott.

 

Against the Motion

 

Nil.

 

The Motion was Carried

 

 

MOVED                                 Passas / M Raiola

 

That Councillor Passas be elected as Chairperson of Ashfield Youth Committee.

 

A division was called and the voting was as follows:-

For the Motion

 

Councillors Passas, Raciti, M Raiola, A Raiola and Cassidy.

 

Against the Motion

 

Councillors Mansour, Drury, Lofts, McKenna, Wang, Wangmann and Stott.

 

The Motion was Lost.

 

 

RESOLVED      Drury / Wang

 

7/10 That Councillor Lofts be elected as Chairperson of Ashfield Youth Committee.

 

A division was called and the voting was as follows:-

For the Motion

 

Councillors Mansour, Drury, Lofts, McKenna, Wang, Wangmann and Stott.

 

Against the Motion

 

Councillors Passas, Raciti, M Raiola, A Raiola and Cassidy.

 

Motion 7/10 was Carried.

 

 

RESOLVED                                   Lofts / Wang

 

8/10  That Councillor Mansour be elected as Chairperson of the Seniors’ Action Committee.

 

A division was called and the voting was as follows:-

For the Motion

 

Councillors Mansour, Drury, Lofts, McKenna, Wang, Wangmann, Stott and Cassidy.

 

Against the Motion

 

Councillors Passas, Raciti, M Raiola, A Raiola.

 

Motion 8/10 was Carried.

 

 

RESOLVED                                   McKenna / Stott

 

9/10 That Councillor Drury be elected as Chairperson of Pratten Park Advisory Committee.

 

A division was called and the voting was as follows:-

For the Motion

 

Councillors Mansour, Drury, Lofts, McKenna, Wang, Wangmann and Stott, Passas, Raciti, M Raiola, A Raiola and Cassidy.

 

Against the Motion

 

Nil

 

The Motion 9/10 was Carried.

 

RESOLVED                                   Stott / McKenna

 

10/10   That Councillor Drury be elected as Chairperson of the Civic Centre Redevelopment Steering Committee.

 

A division was called and the voting was as follows:-

For the Motion

 

Councillors Mansour, Drury, Lofts, McKenna, Wang, Wangmann and Stott, Passas, Raciti, M Raiola, A Raiola and Cassidy.

 

Against the Motion

 

Nil

 

Motion 10/10 was Carried.

 

 

 

APPOINTMENT OF COUNCILLOR DELEGATES TO SOUTHERN SYDNEY REGIONAL ORGANISATION OF COUNCILS BOARD.

                                                                                                                 CM 10.13

 

342/12

 

 

 

 

343/12

RESOLVED                                   Drury / Lofts

 

1/2    That Council appoint the Mayor as a formal delegate to the           Southern Sydney Regional Organisation of Councils Board.

 

RESOLVED                                   Stott / Lofts

 

2/2    That Council appoint Councillor McKenna as a formal delegate           to the Southern Sydney Regional Organisation of Councils           Board.

 

A division was called and the voting was as follows:-

For the Motion

 

Councillors Mansour, Drury, Lofts, McKenna, Wang, Wangmann, Stott and Cassidy.

 

Against the Motion

 

Councillors Passas, Raciti, M Raiola, A Raiola.

 

Motions 1/2and 2/2 were Carried

 

 

REVISED FILMING IN ASHFIELD POLICY.

                                                                                                                   CM 10.6

 

344/12

RESOLVED                                   Drury / Lofts

 

That Council approve the release of the draft policy for Public Exhibition.

 

The Motion was Carried

 

 

COMMERCIAL STREET VENDING AND MOBILE VENDING VEHICLES POLICY.

                                                                                                                   CM 10.7

 

345/12

RESOLVED                                   Drury / McKenna

 

That Council approve the draft Commercial Street Vending and Mobile Vending Vehicles Policy for Public Exhibition.

 

The Motion was Carried

 

 

 

COUNCILLOR EXPENSES AND FACILITIES POLICY.

                                                                                                                   CM 10.8

 

346/12

RESOLVED                                   Drury / Lofts

 

That Council adopt the amended Councillor Expenses and Facilities Policy.

 

A division was called and the voting was as follows:-

For the Motion

 

Councillors Stott, Wangmann, Drury, Lofts, Wang, Mansour, McKenna, Cassidy, Raciti and M.Raiola.

 

Against the Motion

 

Councillors Passas and A.Raiola.

 

The Motion was Carried

 

 

 

INTERNAL AUDIT COMMITTEE UPDATE - July 2012.

                                                                                                                 CM 10.11

 

347/12

RESOLVED                                   Wangmann / Wang

 

1/3    That Council receive and note this report.

 

2/3    That Council renew the tenure of the current independent           external members of the Internal Audit Committee, being           Uttam Mukherjee and Heather Smith for a period of 2 years.

 

3/3    That Council advertise for a third independent external member           to serve for a 2 year period.

 

The Motion was Carried

 

 

 

 

IPART Local Government compliance and enforcement review.

                                                                                                                 CM 10.12

 

348/12

RESOLVED                                   Drury / McKenna

 

1/2    That Council note the information.

 

 

2/2    That the General Manager circulate to all Councillors as a           matter of urgency seeking views on each of the questions           outlined in the IPART papers and on receipt of those           submissions a report be bought back to the next meeting of           Council.

 

The Motion was Carried

  

CLOSED (PUBLIC EXCLUDED) COMMITTEE

 

349/12                RESOLVED                                   Drury / Lofts

 

                            That the following items be considered in Closed (Public Excluded) Meeting and the Press and Public be excluded in accordance with Section 10A Subclause (2)(a) of the Local Government Act, the time being  9.39pm.

 

 

350/12                RESOLVED                     Drury /Wang                                                                 

         That the meeting revert to an open meeting at 10pm.

         The Chairperson reported that the Closed (Public Excluded) meeting passed the following resolutions.

 

  

 

LEGAL ADVICE - Unauthorised Tree Removal , 2-32 Smith Street, Summer Hill.

                                                                                                                  C/W 12.1

 

351/12

RESOLVED                                   Drury / Stott

 

1/3    That Council received and noted the legal advice.

 

2/3    That litigation in relation to this matter not be pursued.

 

3/3    That the General Manager report back to Council with a new           draft Tree Preservation Order within 8 weeks

 

A division was called and the voting was as follows:-

For the Motion

 

Councillors Stott, Wangmann, Drury, Lofts, Wang, Mansour, McKenna, Cassidy, A.Raiola, Raciti and M.Raiola.

 

Against the Motion

 

Councillors Passas

 

The Motion was Carried

 

 

MOVED                       Passas /  Cassidy

 

That the General Manager provide a detailed report back to Council outlining all fines residents received over the past 8 years with respect to the pruning of trees.

 

A division was called and the voting was as follows:-

For the Motion

 

Councillors Passas, Raciti, M Raiola, A Raiola and Cassidy.

 

Against the Motion

 

Councillors Mansour, Drury, Lofts, McKenna, Wang, Wangmann and Stott.

 

The Motion was Lost

 

  

GENERAL BUSINESS

 

                   SHOPPING TROLLEYS

 

Councillor Cassidy  -  has been raising concerns for the past ten years with respect to the ongoing issues caused from dumped shopping trolleys and the obstruction this causes to pedestrian and vehicle traffic.

It was requested that the issue be resolved within 6 months.

 

General Manager – the matter has been taken on notice.

 

 

COUNCILLOR CHAMBER CHAIRS

 

Councillor Cassidy - noted that the existing chairs used by Councillors in the council chambers require immediate repairs and/ or replacement as they currently pose a risk and safety hazard.

 

General Manager – noted the chairs are the original historical councillor chairs that were previously restored by the Ashfield Men’s Shed. The chairs were reviewed recently to ensure safety compliance, however it was noted that they have a limited lifespan with their current use.

 

It is noted that an alternate use for the chairs will be sourced as they are no longer appropriate for the chambers and more ergonomic chairs will be purchased.

 


DISABILITY PARKING – 8 WEBBS AVENUE

 

Councillor Wang - has received a request from a resident at 8 Webbs Avenue for the placement of a disability parking space.

 

General Manager – requested a formal customer request for action be placed regarding the matter.

 

 

TRAFFIC COMMITTEE

 

Councillor Wangmann - requested that the recent traffic committee minutes be presented to Council.

 

Councillor Lofts - requested that the traffic committee agenda’s be placed on council’s website

 

Director of Works and Infrastructure Services – the matter has been taken on notice.

 

CHANNEL 7 FILMING IN SUMMER HILL

 

Councillor Stott - noted that channel 7 had been recently filming at the Summer Hill Sewing Emporium for a lifestyle program to be aired on channel 7, 10 December 2012.

 

ELECTRONIC PAYMENTS

 

Councillor Lofts - sought clarity as to whether council has the facility to accept electronic payments.

 

Director Corporate and Community Services – noted that council has recently upgraded software that can cater for on-line payments; however there are other competing costs and resources associated with this function, whilst Council is progressing this option it is not currently a high priority.

 

MOWING RESIDENTS GRASS

 

Councillor Passas - noted that an elderly resident with a disability that was living alone had been receiving a service from Council to have her grass mowed. However this service recently ceased when it became apparent that she had other people living in the house.

Councillor Passas requested the service be reinstated for the resident and would like further information on councils policy with respect to the mowing of residents grass.

 

General Manager – requested a formal customer request for action be placed regarding the matter.


 

NOTICE OF MOTIONS

 

Councillor Passas - sought clarity as to the process for placing notice of motions and requested that Council staff not insist on the information being provided in electronic format.

 

General Manager – has taken the matter on notice and noted that in order for information to be placed on the business paper it was required to be received no later than one week prior to the meeting.

 

 

SURVEILLENCE AT BARTON AND FORREST STREET

 

Councillor Passas – queried the purpose for surveillance signage being placed by Ashfield Council on a building at the corner of Barton Avenue and Forrest Street.

 

Councillor Cassidy – informed that the signs were placed at the location as a deterrent due to a public health issue in the area.

 

Councillor Passas – requested a full report on how and why the issue came about and what Council’s current practice is regarding surveillance.

 

General Manager – has taken the matter on notice.

 

 

GRAFITTI ON ENERGY AUSTRLIA BOXES AND POTHOLES

 

Councillor Passas - noted that graffiti was located on Energy Australia boxes and potholes on the road within the vicinity of the sign noting surveillance underway at the corner of Barton Avenue and Forrest Street.

 

Director of Works and Infrastructure Services – has taken the matter on notice.

 

 

COUNCILLOR PARKING

 

Councillor Passas - sought clarity as to when Councillors will gain access to parking in the basement of the civic centre.

 

General Manager – noted that there were currently 6 spaces in total available in the basement until stage 3 of the civic centre refurbishment was complete in February 2013 as the builders have a site office located in the basement area. Arrangements could be made for allocation of these spaces for councillors where required, particularly for those who may be experiencing mobility issues.


 

FEAST OF FLAVOURS A SUCCESS

 

Councillor Mansour -   expressed his sincere thanks to all staff involved with running a very successful Feast of Flavours event at Summer Hill last weekend. The business community were happy with the response and the entertainment was excellent. He would also like to further encourage all councillors to attend the other events to be held this weekend at both Ashfield and Haberfield.

 

 

PROCEEDINGS TERMINATED AT 10.38PM

 

 

Chairperson of the meeting of Ordinary Meeting

when the Minutes were confirmed

 

 

 

 

 

Chairperson

 

 

 

 

 

Date