Ashfield Council

 

 

 

 

 

 

SUPPLEMENTARY AGENDA

 

 

 

Ordinary Meeting - 28 August 2012

 

 

 

 

 

 

 

 

 

 

 

10.12    FOURTH QUARTER BUDGET REVIEW.

 

 

 

10.13    ASHFIELD AQUATIC CENTRE SWIM SCHOOL - 2012-2013 Fees and Charges.

 

 


Ashfield Council – Report to Ordinary Meeting held on Tuesday 28 August 2012 CM10.12

Subject                            FOURTH QUARTER BUDGET REVIEW

 

File Ref                                 Finance>Quarterly Reviews> Budget> Budget Quarterly Reviews 2011-12

 

Prepared by                   Myooran Vinayagamoorthy - Chief Financial Officer       

 

 

Reasons                          Statutory requirement

 

Objective                         To present to Council the draft financial result for the year ended 30 June 2012 and proposed allocation of funds.

 

 

 


Overview of Report


The Local Government (General) Regulation 2005 requires Council to review its budget on a quarterly basis. This is the fourth quarterly review for the 2011/12 financial year.  At Quarter 4, we are presenting the draft financial reports, inclusive of recommended carry-overs and allocation to reserves.

 

 

 

Background

 

Clause 203 (1) of the Local Government (General) Regulation 2005 states:

 

“Not later than two months after the end of each quarter, the responsible accounting officer of a council must prepare and submit to the council a budget review statement that shows, by reference to the estimate of income and expenditure set out in the management plan that the council has adopted for the relevant year, revised estimates of the income and expenditure for that year.”

 

 

Based on the draft Financial Statements, inclusive of recommended budget adjustments, carry-overs and reserve allocations, Council has ended the financial year with an operating surplus of $1.28m, against the forecast operating surplus of $1.08m at Quarter 4.

 

A review of our end of year position shows a working funds surplus of approximately $1.73m for the fourth quarter. A worksheet which traces the original budget, included in the 2011/12 Management Plan, progressive quarterly review adjustments, recommendation at 4th quarter and a reforecast end of year result is attached to this report.

 

 


4th Quarter Budget Adjustments - $5,844,462

 

Recommended budget adjustments at the 4th Quarter are as follows:

 

·   $679k to reflect the advanced payment of the Commonwealth Financial Assistance Grant

·   $1.71m to reflect S94 and S94A income and associated interest received during this financial year. These funds are subject to external restriction.

·   $3.46m adjustment to depreciation. This correction has been made following consultation with the external auditor, significantly reducing the value from $8.53m to $5.07m.

 

 

Carry Over 2011/12 - $3,412,623

 

Every year Council reconciles and ‘carries over’ unexpended but  committed funds. This is for projects that are scheduled for the 2011/12 year that, whilst commenced are not completed. Much of this funding is grant sourced or otherwise restricted.

 

It is recommended that Council carry-over $3,412, 623 into 2012/13, refer to attachment.

 

Significant items included in the recommended carryovers include:

 

·    Deferral of purchase of Council’s vehicles                          $653,001

·    SRV funded capital projects                                           $609,275

·    Greenway funds                                                               $424,455

·    WASIP grant funds                                                          $321,137

·    Stormwater Levy Projects                                                         $220,874

·    Traffic and Parking Study project                                  $200,000

·    EDMS funds as per Internal Audit report                     $188,840

 

 

Civic Centre Carry Over 2011/12 - $2,392,884

 

$2.1m Civic Centre Loan was procured in Quarter 4. These funds need to be brought forward with the remaining unexpended funds in the project at $292,884.

 

 

Civic Centre Reserve - $500,000

 

In the first instance it is recommended that $500k of the year end surplus be allocated to the Civic Centre General Reserve, given the outstanding issues associated with the Civic Centre redevelopment.

 

 


Additional surplus funds

 

Following the completion of the external auditor’s report for the end of financial year statements, a comprehensive review of the new financial policies contained in the long term financial plan will be undertaken and a recommendation for further disbursements of the 2011/12 surplus will be recommended.

 

 

Certificate

 

In accordance with the Local Government (Financial Management) Regulation 1999, Part 2, Clause 7, I report that the financial position of the Council was satisfactory as at 30 June 2012, having regard to the original estimates of income and expenditure.

 

 

Financial Implications

As outlined in this report.

 

 

Other Staff Comments

 

The Directors and Program Managers have provided input into the status of the projects relating to their area of responsibility.

 

 

Public Consultation

 

Not required.

 

 

Conclusion

 

Approval of the recommendations in this report will allow the financial statements to be completed and referred to audit.

 

 

 

 

ATTACHMENTS

Attachment 1View

4th Quarter Budget Review

9 Pages

 

Attachment 2View

Final Carry Over List 2011-12

3 Pages

 

 

 

RECOMMENDATION

 

 

That Council adopt the draft financial statements, including:

 

·        $5,844,462 4th Quarter Budget Adjustments

·        $3,412,623 carryover for committed works and projects

·        $2,392,884 Civic Centre Carry Over

·        $500,000 transfer to Civic Centre General Reserve

 

 

 

 

 

 

Nellette Kettle

Director Corporate & Community Services

 


Attachment 1

 

4th Quarter Budget Review

 







Attachment 1

 

4th Quarter Budget Review

 



Attachment 1

 

4th Quarter Budget Review

 


Attachment 2

 

Final Carry Over List 2011-12

 




Ashfield Council – Report to Ordinary Meeting held on Tuesday 28 August 2012 CM10.13

Subject                            ASHFIELD AQUATIC CENTRE SWIM SCHOOL - 2012-2013 FEES AND CHARGES

 

File Ref                            Aquatic Centre>Learn to Swim

 

Prepared by                   Darren Thorne - Aquatic Services Supervisor       

 

 

Reasons                          Statutory Requirement

 

Objective                         To seek Council’s adoption of the new Ashfield Aquatic Centre Swim School fees and charges following a period of public exhibition.

 

 


Overview of Report

This report presents Council with the New Ashfield Aquatic Centre Swim School fees and charges 2012 – 2013 after a period of public exhibition and seeks Council’s adoption of the fees and charges in accordance with the Local Government Act 1993.

 

Background

This is a follow up report on the public exhibition of the Ashfield Aquatic Centre Swim School fees and charges which were adopted by Council for the purposes of public exhibition. The purpose of this report is to present the outcomes of the exhibition process and seek adoption of the swim school fees and charges.

 

Other Staff Comments

N/A

 

Public Consultation

It is a requirement that the draft fees and charges be publicly exhibited for a period of 28 days and that any submissions be considered prior to their final adoption by Council. The public exhibition process commenced on Friday 20 July and concluded on Thursday 23 August 2012.

 

The following methods were used to consult with the community on the draft swim school fees and charges 2012 – 2013:

 

-  Copies of the draft swim school fees and charges along with a supporting explanation poster were posted at the aquatic centre

-  Promotion in the Council notice section in the Inner West Courier

-  On request at the aquatic centre copies of the draft fees and charges were provided to current and prospective aquatic centre users with feedback encouraged through council’s submission system

-  Copies of the draft swim school fees and charges along with a supporting explanation poster were available from the Customer Service Centre

-  The draft fees and charges were advertised using the Council Web Site with feedback encouraged through Council’s submission system

-  Eleven local schools were contacted and/or visited to explain the changes and schools were invited to make submissions on the draft fees and charges.

 

Council has received a total of six submissions during the exhibition period on the proposed fees and charges as outlined in the table below:

 

User Type

Submission

Schools

Two submissions requesting a reduction in the ($9.30) price for school programs to bring the price in line with what was previously offered to those particular schools by ABC swimming at ($8.80 and $9.00).

Public

Three submissions in support of the swim school fees and charges and one submission to add a new fee for 1:1 student to instructor ratio lessons (targeted towards children with special needs) with the fee being set at $31.00 (double the normal rate).

 

Financial Implications

The advertised fees were determined following a review of the rates offered by comparable councils in the inner west. The rate of $9.30 for the schools program represents the midrange rate of other council’s school programs.

 

The 1:1 (special needs) classes would be an additional service in which the proposed fee covers the cost of the service and would only make up a very small part of the program and there would not be a significant financial implication.

 

Conclusion

After taking into account submissions received through the exhibition process the Swim School Fees and Charges for 2012 - 2013 would be as below:

Proposed 2012-13 Financial Year

Title of Fee or Charge

Pricing Principal

GST Taxable Y/N

2012-13 GST Inclusive Fee

Children’s Learn to Swim (Wonder, Courage and Active)

Per term (based 10 weeks 1 lesson per week)

* Including Pool Entry for student and 1 spectator

1st Child

F

N

$155.00

2nd Child

F

N

$150.00

3rd Child

F

N

$145.00

4th Child

F

N

$140.00

All other siblings

F

N

$135.00

Private 1:1 Lessons

F

N

$310.00

Pool Pass Holders (not including pool entry)

1st Child

F

N

$110.00

2nd Child

F

N

$105.00

3rd Child

F

N

$100.00

4th Child

F

N

$95.00

All other siblings

F

N

$90.00

Private 1:1 Lessons

F

N

$265.00

Adult Learn to Swim

Per term (based 10 weeks 1 lesson per week)

Including Pool Entry for student

F

Y

$155.00

Pool Pass Holders (not including pool entry)

F

Y

$110.00

Swim Squads

Including Pool Entry

Gold Squad per month (up to 10 sessions per week)

F

Y

$123.60

Silver Squad per month (up to 6 sessions per week)

F

Y

$103.00

Bronze per month (up to 4 sessions per week)

F

Y

$60.00

Pool Pass Holders (not including pool entry)

Gold Squad per month (up to 10 sessions per week)

F

Y

$61.80

Silver Squad per month (up to 6 sessions per week)

F

Y

$51.50

Bronze per month (up to 4 sessions per week)

F

Y

$30.90

Including Pool Entry

Masters/Adult Squad Casual

F

Y

$12.40

Masters/Adult Book of 10 Sessions

F

Y

$103.00

Pool Pass Holders (not including pool entry)

Masters/Adult Squad Casual

F

Y

$8.25

Masters/Adult Book of 10 Sessions

F

Y

$67.00

School Programs

AAC instructor teaching LTS, stroke correction, bronze medallion and others per student

F

Y

$9.30

*Note: Wonder, Courage and Active participants and their non-swimming adult supervisor shall have unlimited access to the aquatic centre during the period of their enrolment.

 

 

ATTACHMENTS

There are no supporting documents for this report.

 

RECOMMENDATION

 

That Council adopt the Swim School Fees and Charges for 2012 – 2013 as outlined in this report, and that they be added to Council’s Schedule of Fees and Charges 2012 - 2013

 

 

 

 

 

 

 

 

Tony Giunta

Acting Director Works & Infrastructure Services