MIN NO

MINUTES OF THE ORDINARY MEETING OF ASHFIELD COUNCIL HELD ON LEVEL 6, CIVIC CENTRE, 260 LIVERPOOL ROAD, ASHFIELD ON TUESDAY 13 DECEMBER 2011, COMMENCING AT 6:34 PM.

 

 

PRESENT         His Worship the Mayor, Councillor Kennedy in the Chair and Councillors Cassidy, Drury, Kelso, Lofts, McKenna, Rerceretnam, Stott, Wang and Wangmann

                           

                            Ms V Chan         General Manager

                            Ms N Kettle         Director Corporate and Community Services

                            Mr P Sarin          Director Planning and Environment

                            Mr T Giunta         Acting Director Works and Infrastructure

                            Ms G Rennard    Manager Governance

 

 

ACKNOWLEDGEMENT OF LOCAL ABORIGINAL COMMUNITY

 

"Let us acknowledge that we are meeting on country for which the members and elders of the local Aboriginal community have been custodians for many centuries, and on which Aboriginal people have performed age old ceremonies. We acknowledge their living culture and unique role in the life of this region."

 

 

APOLOGIES    

 

534/11                RESOLVED                                  Cassidy / Wangmann

 

An apology for non attendance was received and accepted from Councillor Adams

 

Councillor Mansour was absent due to having previously been granted a leave of absence.

 

 

MOMENT OF PRIVATE CONTEMPLATION

 

                          The chairperson invited Councillors, staff, members of the press and gallery to stand and observe a moment of private contemplation.

 

 

DISCLOSURES OF INTEREST

 

Councillor Rerceretnam declared a Non-Pecuniary, Less then-Significant Interest in item CM 10.6 due to owning a property approximately three lots west of the said site.

 

Councillor Cassidy declared a Non-Pecuniary, Less then-Significant Interest in item CM 10.12 as the Hon. President of APIA Leichhardt Tigers Football Club is the husband of Mrs Vicky Raciti who was his Number 2 candidate on his 'How to Vote' for the 2008 Council elections for North East Ward.

 

Councillor Stott declared a Non-Pecuniary,  Less then-Significant Interest in item CM 10.2 due to owning a property at the rear of the said property.

 

Councillor Kelso declared a Non-Pecuniary,  Less then-Significant Interest in item CM 10.16 due to one of the nominees for the Ashfield Young Citizen of the Year being a member of the Ashfield Youth Committee of which he Chairs.

 

 

CLOSED (PUBLIC EXCLUDED) COMMITTEE

 

535/11                                                           RESOLVED                     Cassidy / Lofts         

 

                            That item 10.7 be considered in Closed (Public Excluded) Meeting and the Press and Public be excluded in accordance with Section 10A Subclause (2)(a) of the Local Government Act, the time being  6.39pm.

 

 

536/11                RESOLVED                                  Drury / McKenna

 

         That the meeting revert to an open meeting at 6.50pm.

         The Chairperson reported that the Closed (Public Excluded) meeting passed the following resolution.

 

 

PLANNING APPEAL - DA 10.2011.100.1  - 8 PEMBROKE STREET, ASHFIELD. Phil Sarin - Director Planning and Environment. Report Submitted with attachment 1.

(12/12/11)                                                                                         DA 100.2011

                                      h:\reports.bp\Council\Closed\CM131211SR_26.DOC

                                                                                                 CM 12.1 Attached

 

 

 

 

537/11

 

RESOLVED                                   Cassidy / Stott

 

That Council proceed to defend this matter in the Land and Environment court.

 

A division was called and the voting was as follows:-

For the Motion

 

Councillors Rerceretnam, Stott, Wangmann, Cassidy, Lofts and Kennedy.

 

Against the Motion

 

Councillors McKenna, Drury, Kelso and Wang.

 

The Foreshadowed Motion was Carried

 

 

CONFIRMATION OF MINUTES

 

538/11

RESOLVED                                  McKenna /Wang

 

That the minutes of the Council Meeting held on 22 November 2011 be confirmed.

 

 

539/11

RESOLVED                                  Wangmann / Stott

 

That the minutes of the Budget & Operations Review Committee Meeting held on 22 November 2011 be confirmed.

 

 

540/11

RESOLVED                                  Kelso / Stott

 

That the minutes of the Youth Committee Meeting held on 21 November 2011 be confirmed.

 

 

541/11

RESOLVED                                  Cassidy / McKenna

 

That the minutes of the Aboriginal Consultative Committee Meeting held on 17 November 2011 be confirmed.

 

 

542/11

RESOLVED                                  Drury / McKenna

 

That the minutes of the Civic Centre Redevelopment Steering Committee Meeting held on 15 November 2011 be confirmed.

 

 

543/11

RESOLVED                                  Stott / Wangmann

 

That the minutes of the Access Committee Meeting held on 14 November 2011 be confirmed.

 

 

544/11

RESOLVED                                  McKenna / Wang

 

That the minutes of the Seniors’ Committee Meeting held on 08 November 2011 be confirmed.

 

Mayoral Minutes

 

 

MONITORING 24 HOUR OPERATION OF MCDONALDS HABERFIELD. Lyall Kennedy - Councillor. Report Submitted.

(30/11/11)                                                                                                 Planning

                                    h:\reports.bp\Council\Reports\CM131211MM_57.DOC

                                                                                           MM56/2011 Attached

 

545/11

 

 

 

 

 

546/11

RESOLVED                                  Cassidy / McKenna

 

That members of the public be permitted to address the meeting.

 

Erol Digiusto addressed Council at 6.53pm and concluded at 6.57pm

 

RESOLVED                                  Drury / Cassidy

 

That Erol Digiusto be granted an extension of time

 

547/11

RESOLVED                                   Kennedy

 

1/3   That in early 2012, Council convenes a community meeting to consult     and engage the community on strategies to be used to monitor the 24 hour trial operation of the McDonalds’ Haberfield outlet.

 

2/3   That the General Manager provide a report to the first meeting of Council in 2012 on the strategies which the Council will support for effective monitoring of the 12 month trial of 24 hour operation of McDonalds Haberfield. 

 

3/3   That the report include strategies for facilitating community involvement in reporting incidents and options for effective surveillance of the intersection of Parramatta Road and Dalhousie Street and Ashfield Park .

 

The Motion was Carried

 

 

 

CORRUPTION PREVENTION. Lyall Kennedy - Councillor. Report Submitted.

(02/12/11)                                                   Governance>Corruption Prevention

                                    h:\reports.bp\Council\Reports\CM131211MM_58.DOC

                                                                                           MM57/2011 Attached

 

548/11

RESOLVED                                   Kennedy

 

1/3   That a letter of thanks be sent to Mr Mark Eady for his presentation.

 

2/3   That a copy of our Staff Expenses Policy be sent to ICAC seeking comment on the effectiveness of the Policy from a corruption prevention standpoint.

 

3/3   That a copy of Council’s recently adopted Public Interest Disclosures Policy be sent to the NSW Ombudsman’s Office for comment.

 

The Motion was Carried

       

Staff Reports

 

 

DEVELOPMENT APPLICATION: 10.2011.206.1

179 ELIZABETH STREET, ASHFIELD

Philip North - Specialist Planner. Report Submitted with attachments 1 to 4. (29/11/11)                                                                                   DA 10.2011.206

                                     h:\reports.bp\Council\Reports\CM131211SR_15.DOC

                                                                                                 CM 10.1 Attached

549/11

RESOLVED                                   Kelso /  Lofts

 

1/3    That Council as the consent authority pursuant to Clause           80(1)(a) of the Environmental Planning and Assessment Act           1979 (as amended) approve Development Application No.           2011.206 for alterations and additions to an existing building           and its use as a boarding house on Lot 1 in DP 83082, known           as 179 Elizabeth Street, Croydon, subject to the conditions as           detailed in the report.

 

An Amendment was Moved by Councillor Wangmann and Accepted by the Mover and Seconder

 

2/3    That Council Officers reassess the value of work regarding the           application as it appears low.

 

3/3    That Council inspect the premises twice a year without notice,           to confirm that the Manager is living on site.

 

The voting was as follows:-

For the Motion

 

Councillors McKenna, Rerceretnam, Stott, Cassidy, Drury, Kelso, Lofts, Wang and Kennedy.

 

Against the Motion

 

Councillor Wangmann.

 

The Motion 1/3 – 3/3 was Carried

 

Having previously declared an interest in item 10.2, Councillor Stott left the meeting the time being 7.15pm

 

 

DEVELOPMENT APPLICATION: 10.2011.239.1

108 VICTORIA STREET, ASHFIELD

Haroula Michael - Development Assessment Officer. Report Submitted with attachments 1 to 4.

(29/11/11)                                                                                   DA 10.2011.239

                                     h:\reports.bp\Council\Reports\CM131211SR_16.DOC

                                                                                                 CM 10.2 Attached

 

550/11

RESOLVED                                   Kelso / Kennedy

 

That members of the public be permitted to address the meeting.

 

Prof. Phillip Griffith addressed Council at 7.15pm and concluded at 7.17pm

 

Patrick Easton addressed Council at 7.17pm and concluded at 7.19pm

 

551/11

RESOLVED                                   Lofts / Kelso

 

1/3    That Council as the consent authority pursuant to Clause           80(1)(a) of the Environmental Planning and Assessment Act           1979 (as amended) approve Development Application No.           10.2011.239.1 for the construction of a cabana on Lot 5 in DP:           2681, known as 108 Victoria Street, Ashfield subject to the           conditions as detailed in the report.

 

2/3    That the following conditions be imposed on the applicant

          A       General Conditions

          (3)     The consent

 

          This approval is not to be construed as approving the           unauthorised works/structures listed below:

 

·        The brick wall to the proposed cabana detailed on the southern elevation.

 

(4)          Building Certificate

 

An application for a 149D Building Certificate is required to be submitted to Council prior to any further work being undertaken in order for the Council to consider whether the unauthorised building work at the rear (i.e. the cabana wall) is to be retained. Supporting documentation (for the unauthorised work) must be submitted to accompany the Building Certificate application in order for a proper assessment to be undertaken and in order to verify compliance with the BCA as follows but not limited to:-

·        Submit a certificate of structural adequacy from a practising structural engineer for the southern brick wall to the proposed cabana.

·        The submission of the Building Certificate to Council shall be made within three months of the date of issue of this application.

 

          (C)    Conditions that must be satisfied prior to the                                       issuing/releasing of a Construction Certificate

 

(5)          Fees

 

That a fee of $845 unauthorised works fee is to be paid to Council prior to the release of the Construction Certificate.

         

3/3    That Clause 1A be removed from the conditions for the           applicant

 

A division was called and the voting was as follows:-

For the Motion

 

Councillors McKenna, Rerceretnam, Wangmann, Cassidy, Drury, Kelso, Lofts, Wang and Kennedy.

 

Against the Motion

 

Nil.

 

The Motion 1/3 – 3/3 was Carried

 

 

An Amendment was Moved by Councillor Cassidy and Seconded by Councillor Kennedy

 

RESOLVED                                             Cassidy / Kennedy

 

That Clause 1A be removed from the conditions for the applicant

 

A division was called and the voting was as follows:-

For the Motion

 

Councillors McKenna, Cassidy, Drury, Wang and Kennedy.

 

Against the Motion

 

Councillors Rerceretnam, Wangmann, Kelso and Lofts.

 

The Amendment was Carried

 

Councillor Stott returned to the meeting. The time being 7.28pm

 

 

DEVELOPMENT APPLICATION: 10.2011.168.1

137 EDWIN STREET NORTH, CROYDON

William Daskalopoulos - Development Assessment Officer. Report Submitted with attachments 1 to 5.

(29/11/11)                                                                                   DA 10.2011.168

                                     h:\reports.bp\Council\Reports\CM131211SR_17.DOC

                                                                                                 CM 10.3 Attached

 

552/11

RESOLVED                                             Stott / Lofts

 

That members of the public be permitted to address the meeting.

 

Catherine O’Sullivan addressed Council at 7.29pm and concluded at 7.31pm

 

553/11

RESOLVED                                   Wangmann / Cassidy

 

That Council as the consent authority pursuant to Section  80(1)(b) of the Environmental Planning and Assessment Act 1979 (as amended) approve Development Application No. 10.2011.168.1 for alterations and additions to existing dwelling house including a basement level to be used as a rumpus and laundry area, a new swimming pool, construction of a front fence, rainwater tank and various landscape works on Lot 30 in DP: 733, known as 137 Edwin Street North, Croydon, inclusive of standard conditions.

 

The voting was as follows:-

For the Motion

 

Councillors McKenna, Rerceretnam, Stott, Wangmann, Cassidy, Drury, Kelso, Lofts, Wang and Kennedy.

 

Against the Motion

 

Nil.

 

The Motion was Carried

 

 

Councillor Wangmann left the meeting at 7.35pm and returned to the meeting at 7.38pm


 

 

DEVELOPMENT APPLICATION: 10.2011.209.1

11 MILLER STREET, HABERFIELD

William Daskalopoulos - Development Assessment Officer. Report Submitted with attachments 1 and 2.

(30/11/11)                                                                                   DA 10.2011.209

                                     h:\reports.bp\Council\Reports\CM131211SR_18.DOC

                                                                                                 CM 10.4 Attached

 

554/11

 

 

 

 

 

 

 

555/11

RESOLVED                                   Cassidy / Stott

 

That members of the public be permitted to address the meeting.

 

Ana Aiello addressed Council at 7.35pm and concluded at 7.37pm

 

Stephen Green addressed Council at 7.37pm and concluded at 7.43pm

 

RESOLVED                                   Cassidy / Rerceretnam

 

That Stephen Green be granted an extension of time.

 

556/11

RESOLVED                                   Cassidy / Stott

 

That Council grant the General Manager with delegated authority to approve Development Application No. 2011.209 for alterations and additions to a dwelling house including an attic and demolition of a garage on Lot 190 in DP: 4960, known as 11 Miller Street Haberfield.

 

The voting was as follows:-

For the Motion

 

Councillors Rerceretnam, Stott, Wangmann, Cassidy and Kennedy.

 

Against the Motion

 

Councillors Kelso, McKenna, Drury, Lofts and Wang.

 

The Mayor used his casting vote and voted for the motion

 

The Motion was Carried

 


 

 

DEVELOPMENT APPLICATION: 10.2010.018.2

59 LIVERPOOL ROAD, ASHFIELD

Philip North - Specialist Planner. Report Submitted with attachments 1 to 3.

(30/11/11)                                                                                   DA 10.2010.018

                                     h:\reports.bp\Council\Reports\CM131211SR_19.DOC

                                                                                                 CM 10.5 Attached

 

557/11

RESOLVED                                   Lofts / Stott

 

That Council as the consent authority pursuant to Section 80(1)(b) of the Environmental Planning and Assessment Act 1979 (as amended) refuse modification of Development Consent No. 10 2010.199 for the construction of a boarding house on Lot 7, Sec 10 in DP 439, known as 59 Liverpool Road, Ashfield for the reasons as detailed in the report.

 

The voting was as follows:-

For the Motion

 

Councillors McKenna, Rerceretnam, Stott, Wangmann, Cassidy, Drury, Kelso, Lofts, Wang and Kennedy.

 

Against the Motion

 

Nil.

 

The Motion was Carried

 

Having previously declared an interest in item 10.6, Councillor Rerceretnam left the meeting the time being 7.53pm

 

 

DEVELOPMENT APPLICATION: 10.2011.139.1

185 NORTON STREET, ASHFIELD

Philip North - Specialist Planner. Report Submitted with attachments 1 and 2.

(30/11/11)                                                                                   DA 10.2011.139

                                     h:\reports.bp\Council\Reports\CM131211SR_20.DOC

                                                                                                 CM 10.6 Attached

 

558/11

RESOLVED                         Cassidy / Wangmann

 

That Development Application No. 10.2011.139.1 for the demolition of the existing dwelling house and outbuilding, and the construction of an in-fill residential flat building on Lot 1 in DP 1007091, known as 185 Norton Street, Ashfield be deferred until the first Council meeting in February 2012.

 

The voting was as follows:-

 

For the Motion

 

Councillors Stott, Wangmann, Cassidy, Kelso and Kennedy.

 

Against the Motion

 

Councillors McKenna, Drury, Lofts and Wang.

 

The Motion was Carried

 

 

Councillor Rerceretnam returned to the meeting, the time being 7.57pm

 

 

DEVELOPMENT APPLICATION: 10.2011.100.1

8 PEMBROKE STREET, ASHFIELD

Atalay Bas - Manager Development Services. Report Submitted with attachments 1 to 5.

(01/12/11)                                                                                   DA 10.2011.100

                                     h:\reports.bp\Council\Reports\CM131211SR_22.DOC

                                                                                                 CM 10.7 Attached

559/11

RESOLVED                                   Lofts / Kennedy

 

That members of the public be permitted to address the meeting.

 

James Odell addressed Council at 7.57pm and concluded at 7.58pm

 

Kay Curtis addressed Council at 7.58pm and concluded at 8.00pm

 

560/11

RESOLVED                                   Lofts / Stott

 

That Ashfield Council as the consent authority pursuant to Clause 80(1)(b) of the Environmental Planning and Assessment Act 1979 (as amended) refuse Development Application No. 10.2011.100.1 on Lot 1 in DP 303772 and Lot B DP 361610, known as 8 Pembroke Street, Ashfield for the reasons as detailed in the report.

 

The voting was as follows:-

For the Motion

 

Councillors McKenna, Rerceretnam, Stott, Wangmann, Cassidy, Drury, Kelso, Lofts, Wang and Kennedy.

 

Against the Motion

 

Nil.

 

The Motion was Carried

 

 

ASHFIELD COMMUNITY STRATEGIC PLAN – ASHFIELD 2022 – OUR PLACE, OUR FUTURE. Nellette Kettle - Director Corporate & Community Services. Report Submitted with attachment 1.

(28/11/11)                                                                   Community Strategic Plan

                                     h:\reports.bp\Council\Reports\CM131211SR_14.DOC

                                                                                                 CM 10.8 Attached

 

561/11

RESOLVED                         Kelso / Wang

 

That Council adopt the draft Community Strategic Plan for exhibition.

 

 

 

 

DRAFT PRINCIPAL LOCAL ENVIRONMENTAL PLAN 2012 AND ASHFIELD DEVELOPMENT CONTROL PLAN 2007. Ron Sim - Manager Strategic Planning & Projects. Report Submitted with attachments 1 to 4.

(24/11/11)                                                                        P&E>PRINCIPAL LEP

                                     h:\reports.bp\Council\Reports\CM131211SR_10.DOC

                                                                                                 CM 10.9 Attached

 

562/11

RESOLVED                                   Lofts / McKenna

 

1/7   Council authorise a Section 64 Report to be prepared and submitted to the Department of Planning and Infrastructure with a request that a Section 65 Certificate be issued to enable public exhibition of Draft Ashfield Local Environmental Plan 2012. That the submission to the DOPI clearly identifies, in detail, that the housing targets can be met within the 6 storey (23M) limit of the Ashfield town centre plan. i.e. that the extra 2 storeys are not factored into the calculations to achieve our housing targets.

 

2/7   The Section 64 technical document referred to in ‘Recommendation 1’ above incorporate the officer recommendations detailed in Section 5 of this report and a copy of the Section 64 submission be circulated to Councillors for information prior to its submission to the Department of Planning & Infrastructure. That a full electronic copy of the Section 64 submissions be included for Councillors.

 

3/7   A further report be provided to Council detailing the future response of Department of Planning and Infrastructure to Council’s Section 64 submission including details of any conditions attached to the issue of a Section 65 Certificate by the Department prior to exhibition of the Plan.

 

 

4/7   The additional report referred to in ‘Recommendation 3’ above outline an appropriate Council response to any conditions applied by the Department of Planning and Infrastructure to the Section 65 certificate including (where there are clear differences of opinion which Council considers the Ashfield community needs to be aware of) publicising Council’s preferred policy stance in conjunction with public exhibition of Draft Ashfield Local Environmental Plan 2012.

 

5/7   An interim updated version of Ashfield Development Control Plan 2007 be prepared as soon as possible to align legislatively with the Draft LEP and a report be submitted to Council providing a synopsis of   recommended changes as soon as practicable.

 

6/7   A report be submitted to Council in February 2012 detailing a proposed comprehensive community engagement strategy to effectively promote and manage consultation processes for the Draft Local Environmental Plan and interim updated Draft Ashfield Development Control Plan 2007.

 

7/7    That the proposed LEP building height controls may allow           buildings higher than currently permitted. That in February           2012 a report be provided to Councillors with substantiated           evidence demonstrating that buildings of 23 metres will be           limited to 6 storey and buildings of 30 metres high will achieve           no more than 8 storeys. Alternatively, if that is not possible,           officers are requested to suggest an LEP clause, which would           prohibit unintended increased storeys.

 

A division was called and the voting was as follows:-

For the Motion

 

Councillors McKenna, Rerceretnam, Stott, Wangmann, Cassidy, Drury, Kelso, Lofts, Wang and Kennedy.

 

Against the Motion

 

Nil.

 

The Motion 1/7 – 7/7 was Carried

 

 

 

 

563/11

 

 

 

564/11

An Amendment was Moved by Councillor Wangmann and Seconded by Councillor Stott

 

RESOLVED                                   Lofts / Wang

 

That Councillor Wangmann be granted an extension of time

 

RESOLVED                                   Stott / Rerceretnam

 

That Councillor Wangmann be granted a further extension of time

 

RESOLVED                                    Wangmann / Stott

 

1/2    That the proposed LEP building height controls may allow      buildings           higher than currently permitted. That in February 2012 a report be           provided to Councillors with substantiated    evidence demonstrating           that buildings of 23 metres will be limited to 6 storey and buildings of           30 metres high will achieve no more than 8 storeys. Alternatively, if           that is not possible, officers are requested to suggest an LEP           clause, which would    prohibit unintended increased storeys.

 

A division was called and the voting was as follows:-

For the Motion

 

Councillors Rerceretnam, Stott, Wangmann, Cassidy and Kennedy.

 

Against the Motion

 

Councillors McKenna, Drury, Kelso, Lofts and Wang.

 

The Mayor used his casting vote and voted for the amendment.

 

Amendment 1/2 was Carried

 

MOVED                                           Wangmann / Stott

 

2/2    That Council request that the DOPI revert to heights in the draft           LEP being measured from natural ground level to the ceiling of      the           highest habitable storey.

 

A division was called and the voting was as follows:-

For the Motion

 

Councillors Rerceretnam, Stott, Wangmann and Cassidy.

 

Against the Motion

 

Councillors McKenna, Drury, Kelso, Lofts, Wang and Kennedy.

 

Amendment 2/2 was Lost

 

 

MOVED                                          Cassidy / Stott

 

An Amendment was Moved by Councillor Cassidy and Seconded by Councillor Stott

 

1/2    That the submission to DOPI delete from the draft LEP any    reference to prescriptive requirements in relation to Clause 6.3     and   the Haberfield Conservation Area.

 

A division was called and the voting was as follows:-

For the Motion

 

Councillor Cassidy.

 

Against the Motion

 

Councillors McKenna, Rerceretnam, Stott, Wangmann, Drury, Kelso, Lofts, Wang and Kennedy.

 

The Amendment 1/2 was Lost

 

 

2/2    That any further reference to matters allowed by Exempt and           Complying SEPP be deleted from the draft LEP to be submitted    to DOPI.

 

A division was called and the voting was as follows:-

For the Motion

 

Councillor Cassidy.

 

Against the Motion

 

Councillors McKenna, Rerceretnam, Stott, Wangmann, Drury, Kelso, Lofts, Wang and Kennedy.

 

The Amendment 2/2 was Lost

 

 

Suspension of Standing Orders

 

565/11

RESOLVED                                   Kelso/ McKenna

 

That standing orders be suspended to deal with item 10.13 and 10.12. The time being 8.56pm.

 


 

 

COUNCIL BOUNDARY CHANGE REQUEST - CROYDON. Phil Sarin - Director Planning and Environment. Report Submitted with attachments 1 and 2.

(05/12/11)                                                                                                        PLC

                                     h:\reports.bp\Council\Reports\CM131211SR_24.DOC

                                                                                               CM 10.13 Attached

 

566/11

RESOLVED                                   Wangmann / Kennedy

 

That members of the public be permitted to address the meeting.

 

Paul Burgess addressed Council at 8.56pm and concluded at 8.59pm

 

 

MOVED                                           Cassidy / Kelso

 

That Council take no action on the matter and that the applicant be encouraged to take the matter to the Boundaries Commission.

 

A division was called and the voting was as follows:-

For the Motion

 

Councillors Stott, Cassidy and Kelso.

 

Against the Motion

 

Councillors McKenna, Rerceretnam, Wangmann, Drury, Lofts, Wang and Kennedy.

 

The Motion was Lost

 

 

 

 

567/11

A Foreshadowed Motion was Moved by Councillor McKenna and Seconded by Councillor Wang

 

RESOLVED                                            McKenna / Wang

 

1/2    That Council officers seek clarification from Burwood Council           regarding their negotiations with PLC.

 

2/2    That council consult with the local community prior to any           decision

 

A division was called and the voting was as follows:-

For the Motion

 

Councillors McKenna, Rerceretnam, Stott, Wangmann, Kelso, Lofts, Wang and Kennedy.

 

 

Against the Motion

 

Councillors Cassidy and Drury.

 

The Motion was Carried

 

Having previously declared an interest in item 10.12, Councillor Cassidy left the meeting the time being 9.28pm.

 

 

CENTENARY PARK LEASE FOR SIX (6) A SIDE SOCCER COMPETITION. Peter Kapocius - Coordinator Parks and Trees. Report Submitted.

(10/11/11)                                                              Park and Reserves > Leases

                                       h:\reports.bp\Council\Reports\CM131211SR_4.DOC

                                                                                               CM 10.12 Attached

 

568/11

RESOLVED                                   Drury / McKenna

 

That members of the public be permitted to address the meeting.

 

Leo Caerillo addressed Council at 9.28pm and concluded at 9.31pm

 

569/11

RESOLVED                                   Drury / Lofts

 

1/6    That Council note the current operational position and work being undertaken to activate a Tendering Process including a project timeline.

 

2/6    That the contractual arrangement be for a period of three (3) years.

 

3/6    That the lease arrangement be for one night a week for five hours during Summer and four hours in Winter.

 

4/6    That Council staff be authorised to proceed to a tender process to establish a lease arrangement for the use of Centenary Park for a small sided soccer competition.

 

5/6    That the request for tender require tenderers to outline ways of running six a side soccer in ways that minimise the damage to the playing surface and works in with the other users of the park.

 

An Amendment was moved by Councillor Wangmann and Accepted by the Mover and Seconder

 

6/6    That surrounding residents and current park users be notified,           before 20 January 2012, in writing, of Council’s intent to go to           tender in keeping with the POM.

 

The Motion 1/6 – 6/6 was Carried

 

 

An Amendment was moved by Councillor Wangmann and Seconded by Councillor Stott

 

MOVED                                           Wangmann / Stott

 

That as a priority, any capital contribution be allocated to canteen, dressing room, toilet and storage upgrades or top dressing, levelling, drainage and maintenance of the playing surface.

 

A division was called and the voting was as follows:-

For the Motion

 

Councillors Rerceretnam, Stott and Wangmann.

 

Against the Motion

 

Councillors McKenna, Drury, Kelso, Lofts, Wang and Kennedy.

 

The Amendment was Lost

 

 

Councillor Cassidy returned to the meeting at 9.54pm.

 

 

PROPOSED AMENDMENT TO ASHFIELD DEVELOPMENT CONTROL PLAN (DCP) 2007 PART C02 (ADVERTISEMENTS AND ADVERTISING STRUCTURES). Ron Sim - Manager Strategic Planning & Projects. Report Submitted with attachment 1.

(25/11/11)                                                                                             P&B>DCP

                                     h:\reports.bp\Council\Reports\CM131211SR_11.DOC

                                                                                               CM 10.10 Attached

 

570/11

RESOLVED                                   Rerceretnam / Wang

 

1/3    That Draft Amended Part C02 - (Advertisements and Advertising Structures) Ashfield Development Control Plan 2007 be approved and notice of approval of the document be published in a local newspaper as required under the regulations to the Act.

 

2/3    That a copy of Draft Amended Part C02 - (Advertisements and Advertising Structures) Ashfield Development Control Plan 2007 as approved be forwarded to the Department of Planning and Infrastructure as required under the regulations to the Act.

 

 

 

3/3    That the Department of Planning and Infrastructure be provided with a copy of this report as contextual supporting data to augment officer responses to current proposals by the Department to expand exempt development categories for pole/pylon signs and projecting wall signs.

 

The Motion was carried

 

 

 

LEASE FOR COMMERCIAL SPACE  - CIVIC CENTRE BUILDING. Nellette Kettle - Director Corporate & Community Services. Report Submitted.

(28/11/11)                                                                           Leases>Civic Centre

                                     h:\reports.bp\Council\Reports\CM131211SR_13.DOC

                                                                                               CM 10.11 Attached

 

571/11

RESOLVED                                   Rerceretnam / Kelso

 

1/2    That Council note the contents of this report.

 

2/2    That Council authorise the General Manager to negotiate and execute a suitable lease with MMRC for the commercial premises at the entrance to the Civic Centre building.

 

The Motion was Carried

 

 

 

Review of existing Management of Abandoned or Unattended Shopping Trolleys Policy. Maurice Morsanuto - Manager Regulatory Services. Report Submitted with attachment 1.

(25/11/11)                                                                                                      Policy

                                     h:\reports.bp\Council\Reports\CM131211SR_12.DOC

                                                                                               CM 10.14 Attached

 

572/11

RESOLVED                                   Stott / Rerceretnam

 

1/4    That Council write to all trolley owners including their corporate offices and Ashfield Mall inviting them to meet with Council representatives with a view to forming an agreement on timelines and processes to introduce management of shopping trolley containment systems. This meeting to be held before the end of February 2012.

 

2/4    That Council representatives advise trolley owners of its intended course of action should a satisfactory agreement not be reached.

        

3/4    That Council obtain general legal advice on matters raised in the report.

 

4/4    That a further report be prepared for Council by the end of March 2012 which details the outcome of the meeting held with trolley owners and other stakeholders and appropriate follow up actions.

 

The Motion was Carried

 

 

 

CIVIC CENTRE REDEVELOPMENT INQUIRY - REPORT AND ACTION PLAN 2011. Vanessa Chan - General Manager. Report Submitted with attachment 1.

(05/12/11)                                                 Civic Centre Redevelopment Project

                                     h:\reports.bp\Council\Reports\CM131211SR_25.DOC

                                                                                               CM 10.15 Attached

 

573/11

RESOLVED                                            Drury / McKenna

 

1/3    That the Report be received and noted

 

2/3    That a copy of the Report be sent to the NSW Division of Local Government, for their information and consideration.

 

An Amendment was Moved by Councillor Kelso and Accepted by the Mover and Seconder

 

3/3    That the Internal Audit Committee oversee the implementation           of the management actions.

 

The Motion was Carried

 

  

CLOSED (PUBLIC EXCLUDED) COMMITTEE

 

574/11                RESOLVED                                   Kelso / Wangmann

 

                            That the following items be considered in Closed (Public Excluded) Meeting and the Press and Public be excluded in accordance with Section 10A Subclause (2)(a) of the Local Government Act, the time being  10.21pm.

 

 

575/11                RESOLVED

 

         That the meeting revert to an open meeting at 10.38pm.

         The Chairperson reported that the Closed (Public Excluded) meeting passed the following resolutions.


 

 

AUSTRALIA DAY AWARDS 2012. Nicola Feltis - Communications Officer. Report Submitted with attachments 1 to 3.

(05/12/11)                                                                     Public Relations>Awards

                                     h:\reports.bp\Council\Reports\CM131211SR_23.DOC

                                                                                               CM 10.16 Attached

 

576/11

RESOLVED                                            Stott / McKenna

 

1/5    That Council determined the recipient of the Citizen of the Year Award

 

2/5    That Council determined the recipient of the Young Citizen of the Year Award

 

3/5    That Council determined the recipient of the Young Sportsperson of the Year Award

 

4/5    That Council determined the recipient of the Young Artist of the Year Award

 

5/5    That Council determined recipients of any additional Australia Day Achievement Awards

 

The Motion was Carried

 

                             Councillor Drury left the meeting at 10.39pm

 

GENERAL BUSINESS

 

                   COOKS RIVER ALLIANCE

 

Councillor Kelso committee is currently developing draft terms of reference for the Cooks River Alliance. An outcome of the recent survey undertaken included people wanting a cleanup of the Cooks River. Councillor Kelso was elected Deputy Chair of the Committee.

 

 

DESTINATION 2036

 

Councillor Kelso – recommended the paper ‘Destination 2036’ an interesting read for Councillors – the document is available on the web.

 

 

44 GROSVENOR CRESCENT – GRATES MISSING

 

Councillor Lofts – highlighted safety concerns regarding missing grates at the front of 44 Grosvenor Crescent.

 

Acting Director Works & Infrastructure Services – the matter has been taken on notice.

 

 

WOODEN SLATS AT MARKHAM PLACE

 

Councillor Wangmann– sought clarification as to when the wooden slats at the entrance of the parking area at Markham Place would be restored.

 

Acting Director Works & Infrastructure Services – the matter has been taken on notice and Councillors will be informed.

 

 

WASTE SERVICES

 

Councillor Wangmann– raised concerns at the time delay between residents placing waste on footpaths for scheduled Council waste collections and when collection actually occurs. Staff to comment on ways to reduce such delays occurring.

 

Acting Director Works & Infrastructure Services – the matter has been taken on notice.

 

 

BUILDING HEIGHTS IN LEP

 

Councillor Wangmann– requested Council officers to enquire with other Councils (eg. through SSROC or LGSA) as to whether they have concerns as to the building heights in the LEP standard instrument being measured from the natural ground level to the ceiling of the highest habitable storey as currently exists.

 

Director Planning & Environment – has taken the matter on notice.

 

 

MERRY CHRISTMAS

 

Councillor Cassidy – wished all Councillors and staff a merry Christmas and a Happy New Year.

 

COUNCIL CUSTOMER SERVICE STANDARDS

 

Councillor Cassidy – raised concerns that staff not answering telephones within a sufficient period of time if at all.

 

General Manager – has taken the matter on notice

 


 

POOL SAFETY FENCING

 

Councillor Cassidy – raised concerns that residents attending Council to seek further information on pool safety fencing were not able to speak directly with the officer responsible for such matters.

 

Director Planning & Environment – has taken the matter on notice.

 

 

E-WASTE COLLECTIONS

 

Councillor Cassidy –  sought information on when advertising would be undertaken to inform residents of e-waste collections.

 

Acting Director Works & Infrastructure Services – advertising began last week in the local newspapers.

 

 

ILLEGALLY DUMPED RUBBISH

 

Councillor Cassidy – raised concerns regarding the high level of illegally dumped rubbish, particularly in north Ashfield. It appeared that collections were taking longer to occur and as a result rubbish is on the streets for a longer period of time.

 

Acting Director Works & Infrastructure Services –has taken the matter on notice.

 

 

RANGERS – AFTER HOURS OPERATION

 

Councillor Rerceretnam – would like to receive an update on how the after hours Rangers operate in the LGA.

 

Director Planning & Environment – has taken the matter on notice.

 

 

RUBBISH - MCDONALDS

 

Councillor Rerceretnam – is receiving complaints regarding litter form the Hurlstone Park McDonalds. Could Council officers investigate as to whether conditions exist for McDonalds to do daily litter runs.

 

Director Planning & Environment - has taken the matter on notice.

 


 

OLD COUNCIL MEETING TABLE

 

Councillor Rerceretnam – sought clarification as to whether the old council chamber meeting table was still in existence.

 

General Manager – the table is in existence and council staff have begun liaising with the Men’s Shed program to determine the viability and cost involved with undertaking a restoration. The process involves a significant refurbishment however it is hoped the table will be able to be utilised in the new civic centre facility.

 

 

BROWN STREET PROPERTIES

 

Councillor Kennedy – the Mayor and Acting Director Works and Infrastructure met with the Parliamentary Secretary last week with respect to the properties at the end of Brown Street. The Minister is awaiting further advice and has agreed to meet with Council early next year with respect to the matter.

 

 

SIGNAGE TO COUNCIL CHAMBERS

 

Councillor Stott – raised concerns at the ongoing lack of signage both internally and externally to indicate how to access the Council Chambers.

 

General Manager – has taken the matter on notice

 

 

 

PROCEEDINGS TERMINATED AT 10.56PM

 

 

Chairperson of the meeting of Ordinary Meeting

when the Minutes were confirmed

 

 

 

 

Chairperson

 

 

 

 

Date