MIN NO

MINUTES OF THE ORDINARY MEETING OF ASHFIELD COUNCIL HELD IN HABERFIELD LIBRARY, 78 DALHOUSIE STREET, HABERFIELD ON TUESDAY 10 MAY 2011, COMMENCING AT 7:30PM.

 

PRESENT         His Worship the Mayor, Councillor Cassidy in the Chair and Councillors Adams, Drury, Kelso, Kennedy, Lofts, Mansour, McKenna, Rerceretnam, Stott, Wang and Wangmann.

                           

                            Ms V Chan         General Manager

                            Ms N Kettle         Director Corporate and Community Services

                            Mr P Sarin          Director Planning and Environment

                            Mr S Joannidis   Director Works and Infrastructure

                            Ms L Pascuzzo  Minute Taker

 

 

ACKNOWLEDGEMENT OF LOCAL INDIGENOUS COMMUNITY

 

"Let us acknowledge that we are meeting on country for which the members and elders of the local Indigenous community have been custodians for many centuries, and on which Aboriginal people have performed age old ceremonies. We acknowledge their living culture and unique role in the life of this region."

 

 

APOLOGIES    

 

No apologies were made

 

 

MOMENT OF PRIVATE CONTEMPLATION

 

                          The chairperson invited Councillors, staff, members of the press and gallery to stand and observe a moment of private contemplation.

 

 

DISCLOSURES OF INTEREST

 

No disclosures were made.

 

 

CONFIRMATION OF MINUTES

 

121/11

RESOLVED                    Mansour/Kennedy

 

That the minutes of the Council Meeting held on Tuesday 12 April 2011 be confirmed with the following amendments:

 

On page 6 of the minutes replace “purse” with “pursue”.

122/11

RESOLVED                    McKenna/Drury

 

That the minutes of the Civic Centre Redevelopment Steering Committee Meeting held on Tuesday 19 April 2011 be confirmed with the exception of CCSC 8.3, with the item to be dealt with at this Ordinary Council Meeting as a matter of urgency.

 

 

 

123/11

RESOLVED                    Kelso/Rerceretnam

 

That the minutes of the Ashfield Youth Committee Meeting held on Monday 18 April 2011 be confirmed.

 

 

 

124/11

RESOLVED                    Kelso/Rerceretnam

 

That the minutes of the Ashfield Youth Committee Meeting held on Monday 04 April 2011 be confirmed.

 

 

 

125/11

RESOLVED                    Kennedy/McKenna

 

That the minutes of the Aboriginal Consultative Committee Meeting held on Wednesday 16 March 2011 be confirmed.

 

 

 

Mayoral Minutes

 

 

SHOPPING TROLLEY WORKING PARTY. Edward Cassidy - Mayor. Report Submitted.

(18/04/11)                                                                    Council - Working Parties

                                      h:\reports.bp\Council\Reports\CM100511MM_11.doc

                                                                                           MM11/2011 Attached

 

126/11

RESOLVED                         Cassidy

 

That Council reconvene the Shopping Trolley Working Party as an avenue for further discussion.

 

 


 

 

A LOCAL ACKNOWLEDGEMENT OF ABORIGINAL PEOPLE. Edward Cassidy - Mayor. Report Submitted.

(28/04/11)                                                                                                    CCRD

                                      h:\reports.bp\Council\Reports\CM100511MM_12.doc

                                                                                           MM12/2011 Attached

 

127/11

RESOLVED                         Cassidy

 

That the community rooms within the new Ashfield Civic Centre be named after nominated current members of Council’s Aboriginal Consultative Committee who have Aboriginal heritage.

 

  

 

Suspension of Standing Orders

 

128/11

RESOLVED                         Cassidy/Drury

 

That standing orders be suspended to deal with an urgent business item. The time being 8:16 pm.

The item being, item 8.3 from the Civic Centre Redevelopment Steering Committee Meeting minutes held on Tuesday 19 April 2011.

 

RESOLVED                         Wangmann/Drury

 

That a report come back to the committee at an appropriate time investigating ways to fund the residual (approx 2.1M) which considers:-

i)                    options for internal loans avoid the use of aquatic centre reserves

ii)                  the impact for an additional loan of approx $2.1M (being mindful that we need to serve the loan out of the SRV funds and that we would need to stay within the appropriate borrowing ratios).

iii)                Savings strategies to fund the additional costs internally.

 

The voting was as follows:-

 

For the motion

Councillors Lofts, Stott, Wangmann, Adams, Wang, Kennedy, Rerceretnam, Drury and Cassidy

 

Against the motion

Councillors Kelso, McKenna, Mansour

 

The motion was carried

 

 

A motion was foreshadowed by Councillor Kelso and seconded by Councillor McKenna.

 

That Council adopt the recommendation as stated in the minutes.

 

The foreshadowed motion lapsed.

 

 

 

Resumption of Standing Orders

 

129/11

RESOLVED                         Cassidy/Kelso

 

That standing orders were resumed at 8.25pm.

 

Councillor Adams left the meeting at 8:27pm.

 

 

Notices Of Motion

 

 

SUMMER HILL FLOUR MILL AND OLD CANTERBURY ROAD "LEWISHAM ESTATE" PROPOSALS. Alex Lofts - Councillor. Report Submitted.

(03/05/11)                                                   Planning Development Applications

                                         h:\reports.bp\Council\Reports\CM100511NM_5.doc

                                                                                              NM5/2011 Attached

 

130/11

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

131/11

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

132/11

MOVED                                 Lofts/Wang

 

1/3    Ashfield Council notes both the RTA and the Regional Advisory Committee have given unfavourable assessments of the old Canterbury Rd (Lewisham Estate or Demian) proposal.

 

2/3    Council endorses the action outlined in our officer’s memo dated 18/4/2011 (signed by Mr Ron Sim) viz:

 

a)    should either proposal progress in any form, Ashfield Council does not support any reduction in designated parking ratios, either residential, commercial or retail;

 

b)    further studies of the cumulative or separate impacts of the Summer Hill Flour Mill and Lewisham estate proposals will be required (using paramics);

 

c)    any costs relating to such studies or related public works should be borne by the developers

 

3/3    Council reiterates our previous motion requesting that the RTA undertake a study of the impacts of traffic on surrounding suburbs.

 

A motion was foreshadowed by Councillor Stott and seconded by Councillor Kennedy

 

That as previously resolved by Council, the proposed densities are excessive and the number of dwellings will impact directly on traffic.

 

Councillor Adams returned to the meeting at 8:57pm.

 

MOTION TO RECOMMIT

 

RESOLVED                         Wangmann/Rerceretnam

 

That item NM5/2001 be recommitted.

 

A division was called and the voting was as follows:-

 

For the motion:

Councillors Stott, Wangmann, Adams, Kennedy, Rerceretnam and Cassidy

 

Against the motion:

Councillors Kelso, Wang, McKenna, Mansour, Lofts, and Drury.

 

Councillor Cassidy exercised his casting vote as Mayor and voted in favour of recommitting item NM5/2011.

 

The item was recommitted.

 

 

RESOLVED                         Lofts/McKenna

 

1/4    Ashfield Council notes both the RTA and the Regional Advisory Committee have given unfavourable assessments of the old Canterbury Rd (Lewisham Estate or Demian) proposal.

 

2/4    Council endorses the action outlined in our officer’s memo dated 18/4/2011 (signed by Mr Ron Sim) viz:

 

a)    should either proposal progress in any form, Ashfield Council does not support any reduction in designated parking ratios, either residential, commercial or retail;

 

b)   further studies of the cumulative or separate impacts of the Summer Hill Flour Mill and Lewisham estate proposals will be required (using paramics);

 

c)    any costs relating to such studies or related public works should be borne by    the developers

 

3/4    Council reiterates our previous motion requesting that the RTA undertake a study of the impacts of traffic on surrounding suburbs.

 

An amendment was moved by Councillor Stott and seconded by Councillor Kennedy

 

4/4    That as previously resolved by Council, the proposed densities are excessive and the number of dwellings will impact directly on traffic.

 

The voting was as follows:-

 

For the motion:

 

Councillors Stott, Wangmann, Adams, Kennedy, Rerceretnam, Cassidy

 

Against the motion:

 

Councillors Kelso, Lofts, Wang, McKenna, Mansour and Drury.

 

Councillor Cassidy exercised his casting vote as Mayor  in favour of the amendment.

 

The Amendment 4/4 was put and carried

 

The Substantive Motion 1/4 - 4/4 was put and carried

 

Chairperson requested that the minutes note that Councillor Rerceretnam was asked to withdraw comments he made in regards to Councillor Lofts and that he did so.

 

 

 

NATIONAL TRUST HERITAGE AWARD FOR LOCAL RESIDENT. Lucille McKenna - Councillor. Report Submitted.

(10/05/11)                                                       Public Relations>Congratulations

                                         h:\reports.bp\Council\Reports\CM100511NM_6.doc

                                                                                              NM6/2011 Attached

 

133/11

RESOLVED                         McKenna/Cassidy

 

That Council send a letter of congratulations to Vince Crow.

   

Staff Reports

 

 

DRAFT MANAGEMENT PLAN & BUDGET 2011-2015 AND DRAFT FEES AND CHARGES FOR 2011/12. Gabrielle Rennard - Manager Governance. Report Submitted with attachments 1 and 2.

(19/04/11)                                                         Governance>Management Plan

                                         h:\reports.bp\Council\Reports\CM100511SR_7.doc

                                                                                                 CM 10.1 Attached

134/11

RESOLVED                         Kennedy/McKenna

 

1/2    That the draft Management Plan and Budget for the period 2011/15, be adopted for the purposes of public exhibition.

 

2/2    That the draft Fees and Charges schedule 2011/12 be adopted for the purposes of public exhibition.

 

 

 

 

AQUA AEROBICS CONTRACT. Darren Thorne - Aquatic Services Supervisor. Report Submitted with attachment 1.

(04/04/11)                                                                                      Aquatic Centre

                                         h:\reports.bp\Council\Reports\CM100511SR_2.doc

                                                                                                 CM 10.2 Attached

 

135/11

RESOLVED                         Wangmann/Kelso

 

1/2    That Council continues to offer an Aqua Aerobics Program by directly employing instructors to provide the service.

 

2/2    That Council thank Tammy Giannoulis for the years of dedicated service to Ashfield Aquatic Centre.

 

 

 

 

CAPITAL WORKS AMENDMENT TO THE MANAGEMENT PLAN 2010-14. Tony Giunta - Senior Engineer - Infrastructure Management. Report Submitted.

(19/04/11)                                                            Governance>Corporate Plans

                                         h:\reports.bp\Council\Reports\CM100511SR_4.doc

                                                                                                 CM 10.3 Attached

 

136/11

RESOLVED                         Kennedy/Wang

 

1/2    That this information be received and noted.

 

2/2    That Council approve the amendment to the capital works in the Management Plan 2010-14 as noted in this report.

 

 


 

 

PROPOSED AMENDMENT TO ASHFIELD DCP 2007 - PART C02 (ADVERTISEMENTS AND ADVERTISING STRUCTURES). Ron Sim - Manager Strategic Planning & Projects. Report Submitted.

(20/04/11)                               Planning & Building>Development Control Plan

                                         h:\reports.bp\Council\Reports\CM100511SR_6.doc

                                                                                                 CM 10.4 Attached

 

137/11

RESOLVED                         Lofts/McKenna

 

1/3    That Ashfield DCP 2007 Part C be amended to implement the recommendations detailed in Section 3A and 3B of this report.

 

2/3    That the recommended amendments to Ashfield DCP 2007 Part C02 be publicly exhibited and the outcome reported to Council as soon as practicable.

 

3/3    That a copy of the officer submission to DOP in relation to expansion of exempt development provisions to include certain categories of signage be provided to Councillors upon its completion.

  

GENERAL BUSINESS

 

Councillor Kelso and Councillor Adams left the meeting at 9:52pm.

                  

SUBLEASE AT MILLS SITE

 

Councillor Lofts – received a request from a member of the public about subleasing Mills site for dog training.

 

 

CARNIVAL OF CULTURES STORE FEE REFUNDS

 

Councillor Mansour – Seeking follow up of his CRM as to why only 50% of the stall fee for Carnival is being refunded to stall holders

 

General Manager – has taken the matter on notice and will follow up

 

 

RETENTION OF SPEED-HUMPS

 

Councillor Rerceretnam – At the last Council meeting, there was a verbal confirmation from Director of Works and Infrastructure that scheduled re-sheeting of roads with existing speed-humps, that these speed-humps will be retained and/or repaired and not removed, without notification to all Councillors and community consultation.

 

 

COMMUTER PARKING COMPLAINTS

 

Councillor Rerceretnam – Complaints from residents about all day commuter parking on residential streets remain a serious problem in the vicinity of the Ashfield CBD. Councillor asked when a revised Traffic and Transport Study would be prepared.

 

General Manager – advised that as per the Management Plan a scoping exercise and proposal will be undertaken by July this year.  Preliminary work has commenced.

 

 

PLANT GIVEAWAY

 

Councillor Stott – Access Committee suggested that plants could be sent to the school

 

General Manager – plant giveaway will occur on Graffiti Action Day, Sunday 16 May and residuary plants could be sent to schools.

 

 

 

PROCEEDINGS TERMINATED AT 10:02pm.

 

 

Chairperson of the meeting of Ordinary Meeting

when the Minutes were confirmed

 

 

 

 

 

Chairperson

 

 

 

 

 

Date