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MINUTES OF THE CIVIC CENTRE REDEVELOPMENT STEERING COMMITTEE OF ASHFIELD COUNCIL, HELD IN HABERFIELD LIBRARY, 78 DALHOUSIE STREET, HABERFIELD ON TUESDAY 29 MARCH 2011, COMMENCING AT 5:35 PM.

 

PRESENT         Committee Members - Councillor Drury in the Chair and Councillors, Cassidy, Kelso, McKenna and Wang

                            Councillors Present – Councillors Lofts, Kennedy, Mansour and Wangmann

 

                            Ms V Chan                   General Manager

                            Ms N Kettle                  Director Corporate and Community Services

                            Mr S Joannidis            Director Works and Infrastructure

                            Mr R Burke                   ACCRD Project Officer

                            Ms G Rennard             Minute Taker

                            Ms A Coulthard           Communications Officer

                            Mr S Chandler             LEFTA Corporation

                            Mr O Crosse                Superintendent

                            Mr I Brewster               Architect

                            Mr L Melocco               Architect

             

ACKNOWLEDGEMENT OF LOCAL INDIGENOUS COMMUNITY

 

"Let us acknowledge that we are meeting on country for which the members and elders of the local Indigenous community have been custodians for many centuries, and on which Aboriginal people have performed age old ceremonies. We acknowledge their living culture and unique role in the life of this region."

 

APOLOGIES    

 

RESOLVED                                  Cassidy / McKenna

 

An apology for non attendance was received and accepted from Councillor Stott

 

 

DISCLOSURES OF INTEREST

 

No disclosures were made.

 

 

CONFIRMATION OF MINUTES

 

 

RESOLVED                                  McKenna / Kelso

 

That the minutes of the Civic Centre Redevelopment Steering Committee Meeting held on Tuesday 15 February 2011 be confirmed.

 

                            Ian Brewster and Larry Melocco attended the meeting at 5:40pm

      

Staff Reports

 

 

Superintendent's Report. Stephen Joannidis - Director Works and Infrastructure. Report Submitted with attachment 1.

(23/03/11)                                                                                                    CCRD

                            h:\reports.bp\Committees\Reports\CCSC290311SR_4.doc

                                                                                              CCSC 8.1 Attached

 

 

RESOLVED                                  Kelso / McKenna

 

That Council receive and note this report.

 

Oliver Crosse, Superintendent addressed the meeting at 5.38pm and concluded at 5.48pm

 

 

DENHAM'S PROJECT REPORT - N0.19. Stephen Joannidis - Director Works and Infrastructure. Report Submitted with attachment 1.

(23/03/11)                                                                                                    CCRD

                            h:\reports.bp\Committees\Reports\CCSC290311SR_5.doc

                                                                                              CCSC 8.2 Attached

 

 

RESOLVED                                  Cassidy / McKenna

 

That Council receive and note this report.

 

 

Architects Ian Brewster and Larry Melocco addressed the meeting at 5.58pm and concluded at 6pm

 

Superintendent and Architects left the meeting at 6.02pm

 

SUSPENSION OF STANDING ORDERS

 

RESOLVED                                  McKenna / Kelso

 

Standing orders were suspended to deal with item 8.6. The time being 6.03pm

 

 

ASHFIELD CIVIC CENTRE REDEVELOPMENT - UPDATE ON STAFF RELOCATION, OFFICE CLOSING AND OPENING DATES. Tony Giunta - Senior Engineer - Infrastructure Management. Report Submitted.

(28/03/11) Properties and Buildings>ACCRD>Staff Relocation

          h:\reports.bp\Committees\Reports\CCSC290311SR_8.doc

                                                                                              CCSC 8.6 Attached

 

 

 

RESOLVED                                  Cassidy / McKenna

 

1/2    That the information in this report be noted.

 

2/2    That the business and library closing dates noted in this report           be approved to facilitate the relocation process, subject to           appropriate notification to residents and library users

 

RESUMPTION OF STANDING ORDERS

 

RESOLVED                                  Kelso / McKenna

 

That standing orders be resumed. The time being 6.16pm

 

 

Plans for opening events and ceremonies for new civic centre. Annie Coulthard - Communications Team Leader. Report Submitted.

(17/03/11)                                                                                                    CCRD

                            h:\reports.bp\Committees\Reports\CCSC290311SR_2.doc

                                                                                              CCSC 8.3 Attached

 

 

RESOLVED                                  Wang / Kelso

 

That the information in this report be received and noted and that the ideas and feedback provided by councillors be considered by the officers in planning the events and ceremonies for the new Civic Centre opening.

 

 

 

New Library Opening - Status Report. Frances Riva - Manager Library Services. Report Submitted.

(14/03/11)                                                                                                    Library

                            h:\reports.bp\Committees\Reports\CCSC290311SR_1.doc

                                                                                              CCSC 8.4 Attached

 

 

RESOLVED                                  Wang / McKenna

 

That the information in this report be received and noted.

 

 

 

FINANCIAL UPDATE. Kumar Pathmanathan - Acting Chief Financial Officer. Report Submitted with attachments 1 and 2.

(21/03/11)                                                                                                    CCRD

                            h:\reports.bp\Committees\Reports\CCSC290311SR_3.doc

                                                                                              CCSC 8.5 Attached

 

 

RESOLVED                                  McKenna / Kelso

 

That the report be received and noted.

 

 

DLG RESPONSE TO REQUEST FOR INQUIRY INTO THE CIVIC CENTRE REDEVELOPMENT PROJECT. Vanessa Chan - General Manager. Report Submitted with attachment 1.

(24/03/11)                                                 Civic Centre Redevelopment Project

                            h:\reports.bp\Committees\Reports\CCSC290311SR_7.doc

                                                                                               CCSC 9.1Attached

 

 

RESOLVED                                  McKenna / Cassidy

 

That Council resolve to receive the letter from the Division of Local Government

 

                            

CLOSED (PUBLIC EXCLUDED) COMMITTEE

 

RESOLVED                                  Cassidy / McKenna

                                                                           

                            That the following items be considered in Closed (Public Excluded) Meeting and the Press and Public be excluded in accordance with Section 10A Subclause (2)(c,d,e) of the Local Government Act, the time being  6:30pm.

 

                            Councillor Kennedy attended the meeting at 6.49pm

 

                            RESOLVED                                  Cassidy / McKenna

 

         That the meeting revert to an open meeting at 6.52pm.

         The Chairperson reported that the Closed (Public Excluded) meeting passed the following resolutions.

 

    

 

CIVIC CENTRE REDEVELOPMENT - PHASE 2 UPDATE. Stephen Joannidis - Director Works and Infrastructure. Report Submitted with attachments 1 to 4.

(23/03/11)                                                                                                     CCRP

                             h:\reports.bp\Committees\Closed\CCSC290311SR_6.doc

                                                                                                C/W 10.1 Attached

 

 

RESOLVED                                   Kelso / Wang

 

1/4    That Council officers prepare the necessary tender documents           to go to Open Tender for the Construction of Phase 2 Works,           being mindful of what Council has learnt from recent           processes.

 

 

 

2/4    That the Tender Documents be formulated so as to provide           flexibility in submissions, so as to allow the possible removal           and/or inclusion of the various components.

 

3/4    That Council write to Denham Construction advising that their           quote for Phase 2 Construction has not been accepted but that           they           will have the opportunity to submit a revised price through    the open tender process.

 

4/4    That the General Manager prepare a letter to the Minister for           Infrastructure requesting his support for a variation to           Council’s RLCIP grant agreement. 

 

GENERAL BUSINESS

 

Nil

 

 

PROCEEDINGS TERMINATED AT 6.57PM

 

 

Chairperson of the meeting of Civic Centre Redevelopment Steering Committee

when the Minutes were confirmed

 

 

 

 

Chairperson

 

 

 

Date