VC: GR

 

14 March 2011

 

 

 

 

 

 

 

 

 

 

 

Dear Councillor/Sir/Madam

 

You are invited to attend an BUDGET AND OPERATIONS REVIEW COMMITTEE MEETING of Ashfield Council, to be held at the Haberfield Library, 78 Dalhousie Street, Haberfield on TUESDAY  22 MARCH 2011 at 6:30 PM or at the conclusion of the Ordinary Council Meeting.

 

Yours faithfully

 

 

 

VANESSA CHAN

General Manager

 

 

SEE ATTACHED AGENDA


 

Budget and Operations Review Committee Meeting - 22 March 2011

 

AGENDA

 

1.                      Opening

 

2.                      Acknowledgement of Local Indigenous Community

 

3.                      Apologies/Request for Leave of Absence

                   

4.                      Condolence and Sympathy Motions

 

5.                      Moment of Private Contemplation

 

6.                      Disclosures Of Interest

 

Disclosures to be made by any Councillors who have a pecuniary / non-pecuniary interest in respect of matters that are before Council at this meeting.

(22/03/2011)

 

7.                      Confirmation of Minutes of Council/Committees

 

Nil

 

8.                      Staff Reports

 

8.1        FAMILY VIOLENCE

 

8.2        INVESTMENT REPORT AS AT 28 FEBRUARY 2011

 

9.                      General Business

 

 

10.                  Reports with Confidential information

 

Reports appearing in this section of the Business Paper are confidential in their entirety or contain confidential information in attachments

 

The confidential information has been circulated to Councillors separately

 

10.1     CDO INVESTMENTS - UPDATE

 

11.                  Close

 

 

 


document9

Ashfield Council

 

Budget and Operations Review Committee Meeting - 22 March 2011

 

 

8         Summary of  Staff Reports

 

8.1         FAMILY VIOLENCE. Charmian King - Manager Workplace & Customer Relations. Report submitted with attachment 1.

(14/03/11)                                                                                               Gvernance>Policy

                                             h:\reports.bp\Committees\Reports\BOR220311SR_3.doc

                                                                                                               BOR 8.1 Attached

 

RECOMMENDATION

 

That this report be received and noted

 

 

8.2         INVESTMENT REPORT AS AT 28 FEBRUARY 2011. Ramani Sathananthan - General Ledger Coordinator. Report submitted with attachments 1 to 3.

(07/03/11)                                     Financial Management>Reports>Investment Report

                                             h:\reports.bp\Committees\Reports\BOR220311SR_1.doc

                                                                                                               BOR 8.2 Attached

 

RECOMMENDATION

 

That the report be received and noted.

 

 

 

10          CLOSED (PUBLIC EXCLUDED) COMMITTEE

 

              That the Committee resolve into Closed (public excluded) meeting to consider the following items and the Press and Public be excluded during the committee’s consideration in accordance with Section 10A Subclause (2)(a) of the Local Government Act, 1993.

  

 

 

 

 


Ashfield Council – Report to Budget and Operations Review Committee Meeting held on Tuesday 22 March 2011

BOR8.1

Subject                            FAMILY VIOLENCE

 

File Ref                            Gvernance>Policy

 

Prepared by                   Charmian King - Manager Workplace & Customer Relations       

 

 

Reasons                          To provide an update on Family Violence Leave Policy Implementation

 

Objective                         To provide feedback on Policy Implementation

 

 


Overview of Report

Council have adopted a Family Violence Leave Policy. This Policy has now been communicated to staff through the organisation’s normal suite of channels.

 

 

Background

 

Council has introduced its first Family Violence Leave Policy. Staff presenting with needs related to Family Violence have previously been managed under a suite of other staffing policies, such as sick leave, carer’s leave, special leave, employee assistance, and flexible working hours. However, there has always been somewhat of a stigma related to family violence and this may have prevented some staff from accessing assistance that was available to them – now directly naming a Family Violence Policy that openly provides a full suite of direct support to victims and carers of victims will positively encourage these staff to access the assistance they may require through Council.

 

Financial Implications

 

The policy provides for up to 20 days leave where appropriate. It is unlikely this will impact unduly on Council.

 

Other Staff Comments

 

This policy has been formatted into Councils standard Workplace Relations format, as attached.

 

This was presented to the Consultative Committee first meeting of 2011 in February. This Committee has strongly endorsed the policy, and has not recommended any changes.

 

This policy was presented to the full Program Managers Group in February 2011. The Program Managers supported this policy, and as is standard process took the policy to their staff for discussion. Only positive feedback has been received from this process.

 

A summary of this policy has been published in the staff newsletter in March 2011 for staff information as part of the normal communication process, and will be presented to staff at the next full staff meeting.

 

The policy is being summarised into a “plain-language” brochure to sit with the suite of Workplace Relations policy brochures available to staff at lunchrooms.

 

The formal policy is viewable by staff on Council’s intranet with all other policies, and a summary of this policy will be available on notice boards.

 

New staff will be advised of this policy during their induction process.

 

Annual refresher communication will be made through Council’s staff newsletter.

 

 

Public Consultation

 

Staffing policies do not require public consultation.

 

Conclusion

 

The Family Violence Leave policy will provide a suite of services and supporting mechanisms to employees who may be a victim of family violence, or who may be caring for a victim.

 

The naming the “Family Violence” as an identifiable-matter that employees can expect Ashfield Council’s full support in if they are experiencing the violence, or if caring for a victim, will help ensure that our employees are encouraged to come forward to access services at times they are particularly vulnerable and in need of these services.

 

 

 

ATTACHMENTS

Attachment 1View

Draft Family Violence Policy

3 Pages

 

 

 

RECOMMENDATION

 

That this report be received and noted

 

 

 

 

 

 

 

 

Nellette Kettle

Director Corporate & Community Services

 


Attachment 1

 

Draft Family Violence Policy

 




Ashfield Council – Report to Budget and Operations Review Committee Meeting held on Tuesday 22 March 2011

BOR8.2

Subject                            INVESTMENT REPORT AS AT 28 FEBRUARY 2011

 

File Ref                            Financial Management>Reports>Investment Report

 

Prepared by                   Ramani Sathananthan - General Ledger Coordinator       

 

 

Reasons                          Legislative Requirement

 

Objective                         To Report the balance of investments as at 28February 2011

 

 


Overview of Report


In accordance with the requirements of Clause 212 of the Local Government (General) Regulation 2005, Council is provided with a listing of all investments made pursuant to Section 625 of the Local Government Act 1993 and held as at 28 February 2011.

 

 

Background

Clause 212 of the Local Government (General) Regulation 2005 requires that a report be presented to Council each month listing all investments with certification from the Responsible Accounting Officer. Council’s investment as at 28 February 2011 amounted to $16,644,604.56. It should be noted that the amount currently invested represents all Council’s external and internal restrictions (i.e. grants, section 94 funds, loans, etc) as well as cash flow requirements.

 

The movement of cash and investments during the month of Feb 2011 is as follows:

 

Cash at Bank and Investments as at 31 Jan 2011                                             $15,557,307.52

Increase/(Decrease) during the month of Feb 2011                                          $  1,087,297.04

Cash at Bank and Investments as at 28 Feb 2011                                            $16,644,604.56

                                                                                              

 

Represented By:

Original Amount Invested                                                                                  $14,766,453.40

Bank and Cash Book Balance                                                                           $  1,878,151.16 

                                                                                                                            $16,644,604.56

 

 

Receipts for the month of February exceeded payments because the Third instalment of Rates and Annual Charges was due on 28 February 2011.

 

The average yield on the short term portfolio for February was 5.78% the comparative benchmark yield for 90 days bank swap rates was 4.97%.

 

Interest earned year to date (ytd) to 28 February 2011 is $539,986. (Budget $340,806).

 

The value of the 3 CDOs shown in the Investment Portfolio report is the fair value as at 31 January 2011 provided by Australia and New Zealand Banking Group Limited.

 

 

Certification – Responsible Accounting Officer

I certify that the investments, as appended, have been made in accordance with the Local Government Act, Regulations and Council’s previous investment policy decisions

 

Financial Implications

The actual interest income to 28 February 2011 is $539,986 and compares favourably with the budget of $340,806. The favourable variance was mainly due to the delay of the Civic Centre re-development project. Actual earnings on investments will be considered within the context of future quarterly budget reviews.

 

 

Other Staff Comments

Nil

 

Public Consultation

Nil

 

Conclusion

The investments listed in the attached report have been made in accordance with the Local Government Act, Regulations and Council’s previous investment policy decisions

 

 

 

 

ATTACHMENTS

Attachment 1View

Investment Portfolio by Asset Class as at 28 February 2011

2 Pages

 

Attachment 2View

CDO Valuation Report Jan 2011

10 Pages

 

Attachment 3View

Investment Trend

1 Page

 

 

 

RECOMMENDATION

 

That the report be received and noted.

 

 

 

 

 

 

 

 

 

Nellette Kettle

Director Corporate & Community Services

 

 

 

 


Attachment 1

 

Investment Portfolio by Asset Class as at 28 February 2011

 


Attachment 2

 

CDO Valuation Report Jan 2011

 











Attachment 3

 

Investment Trend