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MINUTES OF THE ORDINARY MEETING OF ASHFIELD COUNCIL HELD IN THE COUNCIL CHAMBERS, LEVEL 3, CIVIC CENTRE, 260 LIVERPOOL ROAD, ASHFIELD ON TUESDAY 22 SEPTEMBER 2009, COMMENCING AT 7.17 PM.
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PRESENT His Worship the Mayor, Councillor Cassidy in the Chair and Councillors Drury, Kelso, Kennedy, Lofts, Mansour, McKenna, Rerceretnam, Stott, Wang and Wangmann
Mr K Gainger General Manager
Ms V Chan Director Corporate and Community Services
Mr P Sarin Director Planning and Environment
Mr S Joannidis Director Works and Infrastructure
Mr A Parker Strategic Purchasing Officer
Ms G Rennard Manager Governance
PRESENTATION
Mr Anthony Biddle, Acting Services Manager from Sydney Buses presented to Councillors on changes to local bus routes prior to the Council meeting opening.
The presentation began at 6.37pm and concluded after questions at 7.16pm
ACKNOWLEDGEMENT OF LOCAL INDIGENOUS COMMUNITY
"Let us acknowledge that we are meeting on country for which the members and elders of the local Indigenous community have been custodians for many centuries, and on which Aboriginal people have performed age old ceremonies. We acknowledge their living culture and unique role in the life of this region."
APOLOGIES
406/09 RESOLVED Mansour / Rerceretnam
An apology for non attendance was received and accepted from Councillor Adams
Councillor Kennedy left the meeting at 7.24pm
MOMENT OF PRIVATE CONTEMPLATION
The chairperson invited Councillors, staff, members of the press and gallery to stand and observe a moment of private contemplation.
CONDOLENCES AND SYMPATHY MOTIONS
407/09 RESOLVED Lofts / Mansour
That Ashfield Council honours and commemorates the life and achievements of Virginia Chadwick, who served the people of NSW with distinction and notes her passing with great sorrow.
Councillor Kennedy returned to the meeting at 7.27pm
DISCLOSURES OF INTEREST
Councillor Stott declared a Non-Pecuniary / Non-Significant Interest in item CM 10.2 as the property is owned by her neighbour.
Councillor Mansour declared a Non-Pecuniary / Non-Significant Interest in item CM 10.2 as he resides in the same street
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That standing orders be suspended to deal with issues that members of the public wish to address, the time being 7.28pm.
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Councillors Stott and Mansour left the meeting due to having previously declared a conflict of interest in Item 10.2
Councillor Kennedy left the meeting at 8.17pm
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That standing orders be resumed at 8.26pm.
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Councillors Kennedy, Mansour and Stott returned to the meeting at 8.27pm
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That standing orders be suspended to deal with item 10.3 the time being 8.27pm.
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That standing orders be resumed the time being 8.40pm.
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Councillor Kelso left the meeting at 8.40pm
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423/09
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RESOLVED Stott /Mansour
That the minutes of the Extraordinary Council Meeting held on Tuesday 1 September 2009 be confirmed.
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424/09
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RESOLVED Mansour / Wang
That the minutes of the Ordinary Council Meeting held on Tuesday 8 September 2009 be confirmed with the following amendment:-
General Business Item – Biggest Conversation include “and requested a breakdown of participation levels in each activity”
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425/09
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RESOLVED Stott / Wangmann
That the minutes of the Ashfield Access Committee Meetings of the 3 August 2009 and 7 September 2009 be adopted.
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DA – TIMBRELL PARK FLOOD LIGHTS
431/09 RESOLVED Cassidy / Stott
That the General Manager and Director Planning and Environment formally assess the DA regarding the installation of lighting in Timbrell Park to determine if there is likely to be any negative impact on the amenity to the surrounding residents of Haberfield. Should there be an adverse impact that officers write a formal submission to the City of Canada Bay.
DOBROYD STREET PRIMARY SCHOOL
432/09 RESOLVED Cassidy / Kennedy
That the General Manager write to Dobroyd Point Primary School requesting information on any proposal for development onto the school site in response to the Rudd Governments Stimulus package. That the school community be reminded of the aims and objectives of its Haberfield Conservation Area LEP and DCP guidelines/requirements and the signal story requirement for any building in the area. Council acknowledges the schools recognition of these guidelines in developments that have occurred on its school site to date.
TRAIN SERVICES
433/09 RESOLVED Wangmann / Cassidy
That Council ask the Minister responsible for train services for a meeting to discuss the post and proposed reduction of train services at Summer Hill, Croydon and Ashfield train stations and the lack of sufficient services at peak hour at Ashfield Station. That the Mayor, Councillor Wangmann and any other councillors attend that meeting.
CIVIC CENTRE REDEVELOPMENT
Councillor Wangmann - That council officer’s comment on whether any additional action can be implemented to reduce heat in the civic centre due to the northern glazing.
That Councillors be provided with shade diagrams for north facing glazing and the range of times the internal areas are affected.
Director of Planning and Environment – noted that a report had been presented to the last meeting of the Civic Centre Steering Committee prepared by Council’s consultants. A further report from Council officers will be prepared.
LIGHT RAIL FEASIBILITY STUDY
Councillor Wangmann – sought clarification as to whether Council had already paid the $30,000 contribution towards the light rail feasibility study.
Director Corporate and Community Services – will investigate and report back.
POTENTIAL FUNDING
Councillor Kennedy – informed council of an article in today’s paper that funding is available under the NSW Healthy Communities Scheme.
PALM TREES
Councillor McKenna – sought clarity as to whether palm trees required approval to be removed.
Director Works and Infrastructure - all trees require a tree preservation order if the tree exceeds 5 metres in height
AFTER HOURS
Councillor Mansour – sought clarity as to the after hours Council number
Director Planning and Environment – explained that out of hours calls are directed to an answering service and they in turn contact Council Rangers
BUSINESS CARDS
Councillor Mansour – had placed an order for business cards some weeks ago and was still awaiting their arrival
Director Corporate and Community Services – will pursue the matter
NATURE STRIPS
Councillor Rerceretnam - That Council officers actively monitor the state of nature strips adjacent or opposite of large entities like schools, clubs, hospitals, retirement homes, business etc. Since Ashfield Council recently pulled back on grass cutting in such areas in the last year or so.
Director of Works and Infrastructure - letters have been written to various organisations and the issue will be followed up with schools and clubs.
GROSVENOR SITE
Councillor Stott – sought clarification if any residents have been notified as yet regarding the proposed development of the Grosvenor site
Director Planning and Environment – to seek clarification
AIRCRAFT NOISE
Councillor Lofts – has received complaints from residents regarding increased aircraft noise in the LGA
Councillor Cassidy – also had concerns regarding increased aircraft noise and breeches on curfews. These issues will be raised at a meeting this Friday with SACF
TELSTRA PHONE BOXES
Councillor Lofts – will notify the Manager Infrastructure Services of several collapsing Telstra boxes believe some may be of a concern to safety
STREET TREES
Councillor Lofts – enquired as to whether council trimmed overhanging trees from council property onto private property
Director of Works and Infrastructure - this not undertaken as a matter of course however residents can notify council of any concerns and council contractors can be instructed to undertake any necessary tree lopping.
CLOSED (PUBLIC EXCLUDED) COMMITTEE
434/09 RESOLVED Wangmann / Stott
That the following items be considered in Closed (Public Excluded) Meeting and the Press and Public be excluded in accordance with Section 10A Subclause (2)(a) of the Local Government Act, the time being 9.56pm.
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tender – collection of general solid waste, recyclables and organics including clean-up services Alan Parker - Strategic Purchasing Coordinator. Report Submitted with attachments 1 to 3. (16/09/09) 2009 Tenders & Quotes>Collection of General Solid Waste h:\reports.bp\Council\Reports\CM220909SR_11.doc CM 10.6 Attached
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1/3 That under Section 178 (1) (a) of the Local Government (General) Regulation 2005 that Council accept the tender submitted by Transpacific Cleanaway, subject to receipt of a satisfactory financial report from Kingsway Financial and legal advice with regard to the Agreements.
2/3 That the General Manager is granted the authority to further negotiate and execute the contract with Transpacific Cleanaway as soon as practicable, subject to a satisfactory legal review.
3/3 That Council inform the unsuccessful tenderers of the decision
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The recommendation in the report was not moved as it had been superseded by item 12.1
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435/09 RESOLVED Kennedy / Stott
That the meeting revert to an open meeting at 10.42pm.
The Chairperson reported that the Closed (Public Excluded) meeting passed the following resolutions.
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S94 PLan EOI REPORT. Phil Sarin – Director Planning and Environment. Report Submitted with attachments 1 and 2. (10/09/09) S94 h:\reports.bp\Council\Reports\CM220909SR_9.doc C/W 12.2 Attached
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437/09 |
RESOLVED McKenna / Mansour
1/2 That Council select Don Fox Planning as the preferred firm to undertake the project.
2/2 That all other firms be thanked for their submissions.
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PROCEEDINGS TERMINATED AT 10.43PM
Chairperson of the meeting of Ordinary Meeting Committee
when the Minutes were confirmed
Chairperson
Date