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MINUTES OF THE ORDINARY MEETING OF ASHFIELD COUNCIL HELD IN THE COUNCIL CHAMBERS, LEVEL 3, CIVIC CENTRE, 260 LIVERPOOL ROAD, ASHFIELD ON TUESDAY 28 APRIL 2009, COMMENCING AT 6:37 PM.

 

 

PRESENT         His Worship the Mayor, Councillor Cassidy in the Chair and Councillors Drury, Kelso, Kennedy, Lofts, McKenna, Rerceretnam, Stott and Wangmann

 

                           

                            Mr K Gainger     General Manager

                            Ms V Chan         Director Corporate and Community Services

                            Mr P Sarin          Director Planning and Environment

                            Mr S Joannidis   Director Works and Infrastructure

                            Ms G Rennard    Manager Governance

 

 

ACKNOWLEDGEMENT OF LOCAL INDIGENOUS COMMUNITY

 

"Let us acknowledge that we are meeting on country for which the members and elders of the local Indigenous community have been custodians for many centuries, and on which Aboriginal people have performed age old ceremonies. We acknowledge their living culture and unique role in the life of this region."

 

 

APOLOGIES    

 

150/09                RESOLVED                                  Cassidy / Wangmann

 

An apology for non attendance was received and accepted from Councillors Adams, Mansour and Wang

 

 

MOMENT OF PRIVATE CONTEMPLATION

 

                            The chairperson invited Councillors, staff, members of the press and gallery to stand and observe a moment of private contemplation.

 

 

DISCLOSURES OF INTEREST

 

Councillor Kelso declared a Non-Pecuniary / Non-Significant Interest in item CM 10.1 as he is a member of Club Ashfield.

 

 

CONFIRMATION OF MINUTES

 

151/09

RESOLVED                                  Stott / Wangmann

 

That the minutes of the Ordinary Council Committee Meeting held on Tuesday 14 April 2009 be confirmed with the following amendments:

 

Pg 10      - part 4/5 of item CM 10.1 should note that Councillor Rerceretnam voted ‘for’ the Motion not ‘against’

 

Pg 12      - part 2/3(d) of item 10.5, remove the typing error from the word (of)

 

Pg 12      - part 3/3 (b) of item 10.5, insert the word “an” after …“providing a home for ‘an’ abandoned animal”…

 

152/09

RESOLVED                                  Wangmann / Stott

 

That the minutes of the Code of Conduct Working Party Meeting held on Tuesday 7 April 2009 be confirmed.

 

 

153/09

RESOLVED                                  Wangmann / Stott

 

That the minutes of the Aquatic Centre Working Party Meeting held on Tuesday 7 April 2009 be confirmed.

 

 

 

SUSPENSION OF STANDING ORDERS

 

154/09                RESOLVED                                  Wangmann / Kelso

 

That standing orders be suspended to deal with item 10.1. The time being 6.42pm

 

 

STAFF REPORTS

 

 

DEVELOPMENT APPLICATION: 10.2006.299.2

1-11 CHARLOTTE STREET, ASHFIELD. Martin Amy - Development Assessment Officer. Report Submitted with attachments 1 and 2.

(20/04/09)                                                                                          10.2006.299

                                         h:\reports.bp\Council\Reports\CM280409SR_6.doc

                                                                                                 CM 10.1 Attached

 

155/09

RESOLVED                                  Wangmann / Cassidy

 

That the matter be deferred for 2 weeks  

 

The Motion was Carried

 

 

SUSPENSION OF STANDING ORDERS

 

156/09                RESOLVED                                  Rerceretnam / Cassidy

 

That standing orders be suspended to deal with item NM19/2009. The time being 6.45pm

 

NOTICES OF MOTION

 

 

STORMWATER OVERFLOW FROM QUEEN STREET ASHFIELD INTO NEIGHBOURING PROPERTIES IN QUEEN STREET AND SERVICE AVENUE. Councillor Rerceretnam. Report Submitted with attachment 1.

(08/04/09)                                               Stormwater > Flooding > Investigation

                                       h:\reports.bp\Council\Reports\CM280409NM_19.doc

                                                                                           NM19/2009 Attached

 

157/09

 

 

 

 

 

 

158/09

RESOLVED                                  Rerceretnam / Cassidy

 

That members of the public be permitted to address the meeting

 

Ms Dorothy Jamieson addressed the meeting at 6.45pm and concluded at 6.49pm.

 

RESOLVED                                   Stott / Cassidy

 

That Ms Jamieson be granted an extension of time

 

159/09

RESOLVED                                  Rerceretnam / Stott

 

1/4              That Ashfield Council provide a comprehensive report on the stormwater drainage systems that run through Queen Street and Service Avenue, Ashfield and that this report come back to Council within 3 months.

 

2/4              That Ashfield Council, in this report, consult with Marrickville Council and Sydney Water to prepare a joint written report on the condition and capacity of the entire drainage system to Hawthorne Canal and that the report include proposed works to be done with the stormwater levy so Council can look to prioritise them according to need and seek community input through community consultation.

 

3/4              That this report look at all options Council has to stop stormwater run off from Queen Street entering surrounding properties.

 

4/4              That Council Officers convene a public meeting for all concerned residents with special emphasis on residents/owners from the following properties, 232 -250 Queen Street and 21-29 Service Avenue, Ashfield.

 

The Motion was Carried

 

 

RESUMPTION OF STANDING ORDERS

 

160/09                RESOLVED                                   Kelso / Wangmann

 

that standing orders be resumed and that Council consider CM 10.10 following MM12/2009. The time being 7.03pm

 

 

Mayoral Minutes

 

 

FINANCIAL SUPPORT FOR BRIDGE FOR ASYLUM SEEKER PROJECT. Mayor, Councillor Cassidy . Report Submitted with attachment 1.

(17/04/09)                                                                        Donations from Council

                                      h:\reports.bp\Council\Reports\CM280409MM_12.doc

                                                                                           MM12/2009 Attached

 

161/09

RESOLVED                                  Cassidy

 

That Council donate $2,000 from the Contingency Fund to support Bridge for Asylum Seekers.

 

The Motion was Carried

 

 

STAFF REPORTS

 

 

2009 REFUGEE WEEK PROJECT. Gerard Howard - Manager Community Services. Report Submitted.

(21/04/09)                                                Community > Activities > Multicultural

                                         h:\reports.bp\Council\Reports\CM280409SR_9.doc

                                                                                               CM 10.10 Attached

 

162/09

RESOLVED                                  McKenna / Kelso

 

That Council participate with other Inner West Councils in the signing of a ‘Refugee Welcome Zone Declaration’ during Refugee Week 2009.

 

The Motion was Carried

 

 

 

Notices Of Motion

 

 

REVITALISATION OF THE SOCIAL AND BUSINESS ENVIRONMENT OF THE CROYDON TOWN CENTRE AREA. Councillor Rerceretnam -. Report Submitted.

(18/03/09)                                                              Croydon CBD Improvements

                                       h:\reports.bp\Council\Reports\CM280409NM_13.doc

                                                                                           NM13/2009 Attached

 

163/09

RESOLVED                                   Rerceretnam / Wangmann

 

1/4              Ashfield Council request a report by the Economic Development Officer, in conjunction with Council’s Community Services section, to examine ways Council can encourage stronger social and business activity in the Croydon Park and Croydon Villages, especially Elizabeth Street, Edwin Street North and Hennessy Street.

 

2/4              This report come back to Council for determination within 16 weeks.

 

3/4              The Mayor initiate discussion on this issue relating to the Croydon Village and Croydon Park in his Mayoral column.

 

4/4              That Ashfield Council adapts and implements the initiatives outlined in the attached reports, in accordance with budgetary opportunities in the 2009/10 and future financial years.

 

 

A division in voting was called and the voting was as follows:

 

For the Motion

 

Councillors Lofts, Stott, Lofts, Wangmann, Kennedy, McKenna, Rerceretnam, Drury and Cassidy

 

Against the Motion

 

Nil

 

The Motion was Carried

 

 

An Amended Motion  was moved by Councillor Lofts and Seconded by Councillor McKenna

 

That Ashfield Council notes that a report by the Economic Development Officer, in conjunction with Council’s Community Services section, has been received and that these reports outline ways to encourage stronger social and business activity in the Croydon Park and Croydon Village, especially Elizabeth Street, Edwin Street North and Hennessy Street.

 

A division in voting was called and the voting was as follows:

 

For the Motion

 

Councillors Lofts, McKenna and Drury

 

Against the Motion

 

Councillors Kelso, Stott, Wangmann, Kennedy, Rerceretnam and Cassidy

 

The Motion was Lost

 

 

 

CLARIFYING COUNCIL'S POSITION ON PAID PARKING. Councillor Kennedy. Report Submitted.

(28/04/09)                                                                                 Parking Schemes

                                       h:\reports.bp\Council\Reports\CM280409NM_23.doc

                                                                                           NM23/2009 Attached

 

164/09

1/2              That Council acknowledges that there is a parking problem in our council area and has resolved to address the issue by conducting a council wide parking study as part of the section 94 plan.

 

2/2              That Council confirms that it has no plans to introduce paid parking on existing facilities and streets and will only consider paid parking on future new or refurbished parking facilities.

 

The Motion was Withdrawn

 

 

Rescission Motion

 

 

 

165/09

 

 

 

 

 

 

 

166/09

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

167/09

 

 

 

 

 

 

 

168/09

 

 

 

169/09

PAID PARKING OPTIONS. Discussion paper.                             BOR210409

 

RESOLVED                                  Kennedy / Lofts

 

That motions 1/2, 2/2 of the resolution B14/09 of the Budget and Operations Committee Meeting held  21 April 2009 be rescinded.

 

An Alternative motion was moved by Councillor Kennedy and Seconded by Councillor Lofts

 

RESOLVED                                  Kennedy / Lofts

 

1/3              That  the General Manager consider the employment of 2 additional Parking Patrol Officers

 

2/3              That Council acknowledge that there is a parking problem in our council area and has resolved to address the issue by conducting a council wide parking study funded from section 94 revenue.

 

3/3              That Council confirm that it has no plans to introduce paid parking on existing facilities and streets.

 

The Motion was Carried

 

Suspension of Standing orders

 

RESOLVED                                  Drury / McKenna

 

That Standing orders be suspended in order for members of the public to address the meeting. The time being 7.36pm.

 

Gulian Vaccari, addressed the meeting at 7.37pm and concluded at 7.42pm

 

RESOLVED                                  Cassidy / Stott

 

That Mr Vaccari be granted an extension of time.

 

RESOLVED                                  McKenna / Kennedy

 

That Councillor Lofts be granted an extension of time. The time being 7.47pm.

 

     

Staff Reports

 

 

 

SECTION 94 PLAN REVIEW UPDATE. Phil Sarin - Director  Planning and Environment. Report Submitted with attachment 1.

(20/04/09)                                                                     Section 94 Contributions

                                         h:\reports.bp\Council\Reports\CM280409SR_7.doc

                                                                                                 CM 10.2 Attached

 

170/09

resolved                                  Cassidy / Wangmann

 

That Councillor Stott be granted an extension of time. The time being 8.19pm

 

Councillor Kennedy left the meeting at 8.23pm and returned to the meeting at 8.26pm

 

171/09

RESOLVED                                  Stott / Kennedy

 

1/4              That a project brief be prepared within the next 2 months for the consideration of Council for a comprehensive review of all current section 94 plans.

 

2/4              That the project brief be prepared and be reported to Council for endorsement by the 1 July 2009

 

3/4              That the expenditure items listed for justification of the Section 94A Plan be reviewed with the aim of re-assessing the costings and moving some of the items, where appropriate, to a new Section 94 Plan

 

 

An Amendment was put by Councillor Drury and Accepted by the Mover and Seconder

 

4/4              That Council write to the Minister and ask her for an indicative timeframe on the released Section 94 guidelines or whether she has any other course of action in mind and seek clarification as to whether Council can move amendments from one Section 94 plan to another.

 

The Motion was Carried

 

 

 

ASHFIELD CBD PUBLIC DOMAIN IMPROVEMENTS. Ron Sim - Manager Strategic Planning & Projects. Report Submitted with attachments 1 to 4.

(16/04/09)                                                  Urban Planning > Strategic Planning

                                         h:\reports.bp\Council\Reports\CM280409SR_5.doc

                                                                                                 CM 10.3 Attached

 

172/09

RESOLVED                                  Rerceretnam / Lofts

 

1/2              That Council’s heritage consultant be authorised to prepare paint schemes for eight (8) buildings within the Ashfield CBD at the fee proposed and a further report to Council be prepared canvassing possible incentives and implementation methodologies when this work is complete.

 

2/2              That the Manager Strategic Planning, Mr Ron Sim and Mr Irving be thanked for their active participation in initiating this process

 

The Motion was Carried

 

 

 

 

WASTE AND RECYCLING - PROJECTS & INITIATIVES. Anthony Ogle - Manager Infrastructure. Report Submitted.

(21/04/09)            Waste Management > Management > Budget & Reporting

                                         h:\reports.bp\Council\Reports\CM280409SR_8.doc

                                                                                                 CM 10.4 Attached

 

173/09

RESOLVED                                   Wangmann / Stott

 

1/2              That Council note the information on the projects and initiatives for waste and recycling.

 

2/2              That the two general kerbside collections and the four phone request pickups be continued

 

The Motion was Carried

 

 

 

 

USE / HIRE OF ASHFIELD COUNCIL PARKS. Epeli Naivalu - Manager Operations. Report Submitted with attachment 1.

(16/04/09)                                                    Parks & Reserves > Seasonal Hire

                                         h:\reports.bp\Council\Reports\CM280409SR_2.doc

                                                                                                   CM 10.5 Attached

 

174/09

RESOLVED                                   Drury / McKenna

 

1/2              That all five clubs be approved for use/hire of Ashfield sporting fields for the winter 2010 season based on previous amicable associations with Ashfield Council. That this includes Haberfield Football Club using Hammond Park, Croydon for training and competition following consultation with local residents.

 

2/2              If the Haberfield Football Club is required to move to Hammond park that the General Manager initiate discussion with them in relation to assistance that Ashfield Council can offer due to the loss of canteen and income

 

175/09

RESOLVED                                  Kennedy / Kelso

 

That Councillor McKenna be granted an extension of time. The time being 9.27pm

 

 

A division in voting was called and the voting was as follows:

 

For the Motion

 

Councillors Lofts, Kelso, McKenna, Drury and Cassidy

 

Against the Motion

 

Councillors Stott, Wangmann, Rerceretnam and Kennedy

 

The Motion was Carried

 

 

The item CM 10.5 was recommitted later in the meeting.

 

See minute number 180/09

 

 

 

IMPACT OF GLOBAL FINANCIAL CRISIS ON LOCAL SOCIAL WELFARE AGENCIES. Gerard Howard - Manager Community Services. Report Submitted.

(15/04/09)                                                    Community & Mental Health Issues

                                         h:\reports.bp\Council\Reports\CM280409SR_1.doc

                                                                                                 CM 10.6 Attached

 

176/09

RESOLVED                                   Kennedy / Kelso

 

That the information contained in this report be noted

 

 

 

DRAFT ASHFIELD COUNCIL CODE OF CONDUCT 2009. Vanessa Chan - Director Corporate and Community Services. Report Submitted with attachments 1 and 2.

(17/04/09)                                                                                   Code of Conduct

                                         h:\reports.bp\Council\Reports\CM280409SR_4.doc

                                                                                                 CM 10.7 Attached

 

177/09

RESOLVED                                  Kennedy / Stott

 

That Council adopt the Draft Ashfield Council Code of Conduct 2009 for the purpose of public exhibition, with the following amendment:

 

                   That on page 293, item 10.19, remove the entire last sentence being that  “Councillors and administrators needing access to these facilities at other times must obtain authority from the General Manager.”

 

 

 

UPDATE ON ASHFIELD COUNCIL'S STRATEGIC PLAN. Lauren McIver - Corporate Relations Officer. Report Submitted with attachments 1 to 4.

(21/04/09)                                                               Ashfield Strategic Plan 2020

                                       h:\reports.bp\Council\Reports\CM280409SR_10.doc

                                                                                                 CM 10.8 Attached

 

178/09

RESOLVED                                   Kennedy / McKenna

 

1/2              That Council notes the dates and venue for the public conversations for Ashfield’s Biggest Conversation:

        Public Conversation #1, Wednesday 20 May, 6.30pm – 8.30pm, Ashfield Boys High

        Public Conversation #2, Wednesday 5 August, 6.30pm – 8.30pm, Ashfield Boys High

 

2/2              That Council notes the progress on the new strategic plan and provides comments and/or feedback.

 

 

BIODIESEL FUEL FOR DEPOT VEHICLES / PLANT. Epeli Naivalu - Manager Operations. Report Submitted.

(16/04/09)                                                                                Fuel > Alternatives

                                         h:\reports.bp\Council\Reports\CM280409SR_3.doc

                                                                                                 CM 10.9 Attached

 

179/09

RESOLVED                                  Kelso / Kennedy

 

That Council note the contents of this report.

 

 

Councillor Kennedy requested that item 10.5 be recommitted.

 

The time being 10.06pm. Councillors present at the time included Councillor Kelso, Stott, Lofts, Wangmann, Kennedy, McKenna, Rerceretnam and Drury.

 

 

USE / HIRE OF ASHFIELD COUNCIL PARKS. Epeli Naivalu - Manager Operations. Report Submitted with attachment 1.

(16/04/09)                                                    Parks & Reserves > Seasonal Hire

                                         h:\reports.bp\Council\Reports\CM280409SR_2.doc

                                                                                                 CM 10.5 Attached

 

180/09

RESOLVED                                  Drury / McKenna

 

1/2              That all five clubs be approved for use/hire of Ashfield sporting fields for the winter 2010 season based on previous amicable associations with Ashfield Council. That this includes Haberfield Football Club using Hammond Park, Croydon for training and competition following consultation with local residents.

 

2/2              If the Haberfield Football Club is required to move to Hammond park that the General Manager initiate discussion with them in relation to assist once that Ashfield Council can offer due to the loss of canteen and income

 

The Motion was Lost

 

 

A Foreshadowed Motion was put by Councillor Wangmann and Seconded by Councillor Stott

 

1/3              That all five clubs be approved for use/hire of Ashfield sporting fields for the winter 2010 season based on previous amicable associations with Ashfield Council. That Hammond Park continue current usage levels only.

 

2/3              That council report on the current usage levels, throughout the year, of Centenary Park and examine ways to limit damage due to overuse and parking problems

 

3/3              That the report incorporate comments on the need for booked usage being only for 11 months a year for soccer to allow the grass to recover

 

The Foreshadowed Motion was Carried

 

 

ADJOURNED THE MEETING

 

The Mayor declared the meeting to be adjourned for 2 minutes due to a loss of a quorum. The time being 10.13pm

 

 

RESUMED THE MEETING

 

The meeting was resumed at 10.14pm. Councillors present at the time included Councillors Kelso, Stott, Lofts, Wangmann, Rerceretnam, Kennedy, McKenna, Drury and Cassidy

 

 

GENERAL BUSINESS

 

          DEPOT STAFF

 

Councillor Wangmann – That the depot staff including Epeli Naivalu, Mick Floyd and teams be thanked for their assistance to the public.

 

 

          AQUATIC CENTRE PASSES

         

Councillor Wangmann – requested that the Council’s aquatic centre entry tickets and the free family ticket in the rates notice have no expiry date. That this should be clearly reflected in the 2009/10 management plan and implemented indefinitely until Council resolves differently.

 

 

25 ETONVILLE PARADE

 

181/09                RESOLVED                                   Wangmann / Stott

 

That the notification period for 25 Etonville Parade be extended a further 2 weeks until 19 May 2009.

 

A division in voting was called and the voting was as follows:

 

For the Motion

 

Councillors Lofts, Kelso, McKenna, Cassidy, Stott, Wangmann, Rerceretnam and Kennedy

 

Against the Motion

 

Councillor Drury

 

The Motion was Carried

 

 

COUNCIL WEBSITE

 

Councillor Kelso -The webpage for Agenda and Minutes of Council meetings server redirects to the old website

                                 - The webpage for Agenda and Minutes uses frames, poor design, not accessible friendly, does not conform to web content accessibility guidelines.

                                 - Currently no PDF version of the business paper available

 

Director Corporate & Community Services noted the feedback and advised she would pass on to relevant staff for consideration and comment

 

 

ASHFIELD MALL

 

Councillor Stott – sought clarification from the General Manager as to when Peter Jackson would be addressing Council about the mall

 

General Manager informed that there had been no indication at this stage

 

 

MOWING OF RICHARD MURDEN RESERVE

 

Councillor Kennedy – commended staff for the recent mowing of Richard Murden Reserve

 

 

SSROC TRAINING PROGRAMS

 

Councillor Kennedy – sought clarification as to the outcome of the possibility of working with other SSROC councils to implement training

 

Director Corporate & Community Services reported that despite initial support, other Councils had lost interest and no further action had been taken.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

PROCEEDINGS TERMINATED AT 10.21PM

 

 

Chairperson of the meeting of Ordinary Meeting Committee

when the Minutes were confirmed

 

 

 

Chairperson

 

 

 

Date