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MINUTES OF THE BUDGET AND OPERATIONS REVIEW COMMITTEE MEETING HELD IN WORKSHOP FORMAT, IN THE COUNCIL CHAMBERS, LEVEL 3, CIVIC CENTRE, 260 LIVERPOOL ROAD, ASHFIELD ON TUESDAY 21 APRIL 2009, COMMENCING AT 6:35 PM.

 

 

 

PRESENT         His Worship the Mayor, Councillor Cassidy in the Chair and Councillors Drury, Kelso, Kennedy, Lofts, Mansour, McKenna, Rerceretnam, Stott, Wang and Wangmann

 

 

                            Mr K Gainger     General Manager

                            Ms V Chan         Director Corporate and Community Services

                            Mr P Sarin          Director Planning and Environment

                            Mr S Joannidis   Director Works and Infrastructure Services

                            Ms J Huang        Chief Financial Officer

                            Ms C King          Manager Workplace and Customer Relations

                            Mr A Ogle           Manager Infrastructure

                            Ms G Rennard    Manager Governance

 

 

ACKNOWLEDGEMENT OF LOCAL INDIGENOUS COMMUNITY

 

"Let us acknowledge that we are meeting on country for which the members and elders of the local Indigenous community have been custodians for many centuries, and on which Aboriginal people have performed age old ceremonies. We acknowledge their living culture and unique role in the life of this region."

 

 

APOLOGIES    

 

B06/09               RESOLVED                                  Mansour / Cassidy

 

An apology for non attendance was received and accepted from Councillor Adams

 

 

MOMENT OF PRIVATE CONTEMPLATION

 

                          The chairperson invited Councillors, staff, members of the press and gallery to stand and observe a moment of private contemplation.

 

 

DISCLOSURES OF INTEREST

 

No disclosures were made.

 

CONFIRMATION OF MINUTES

 

B07/09

RESOLVED                                  Mansour / Wangmann

 

That the minutes of the Budget and Operations Review Committee Meeting held on Tuesday 17 March 2009 be confirmed subject to the following amendments:-

 

That it be noted that Councillor Mansour opposed the report proposing the installation of paid parking meters and the employment of any additional Parking Officers

 

 

SUSPENSION OF STANDING ORDERS

 

B08/09               RESOLVED                                  Wangmann / Mansour

 

That standing orders be suspended to deal with background paper item - ‘Paid Parking Options’. The time being 6.39pm

 

 

B09/09

 

 

 

 

 

 

B10/09

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

B11/09

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

B12/09

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

B13/09

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

RESOLVED                                  Stott / Kennedy

 

That Members of the public be permitted to address the meeting

 

Gulian Vaccari, addressed the meeting at 6.40pm and concluded at 6.46pm

 

RESOLVED                                  Cassidy / Stott

 

That Mr Vaccari be granted an extension of time

 

Julie Passas, addressed the meeting at 6.46pm and concluded at 6.49pm

 

Kerrie Bush, addressed the meeting at 6.50pm and concluded at 6.52pm

 

Henson Liang, addressed the meeting at 6.53pm and concluded at 6.55pm

 

Susan Griffith, addressed the meeting at 6.56pm and concluded at 6.58pm

 

SUSPENSION OF MEETING

 

The Mayor Councillor Cassidy suspended the meeting for a period of 5 minutes due to disruption in the public gallery. The time being 7.09pm 

 

 

 

RESUMPTION OF MEETING

 

The meeting resumed at 7.14pm. Councillors present at the time included Councillors Cassidy, Drury, Kelso, Kennedy, Lofts, Mansour, McKenna, Rerceretnam, Stott, Wang and Wangmann

 

RESOLVED                                  Lofts / Cassidy

 

That Councillor McKenna be granted an extension of time. The time being 7.31pm

 

 

SUSPENSION OF MEETING

 

The Mayor Councillor Cassidy suspended the meeting for a period of 5 minutes due to disruption in the public gallery. The time being 7.33pm 

 

 

RESUMPTION OF MEETING

 

The meeting resumed at 7.38pm. Councillors present at the time included Councillors Cassidy, Drury, Kelso, Kennedy, Lofts, Mansour, McKenna, Rerceretnam, Stott, Wang and Wangmann

 

 

PAID PARKING OPTIONS - Discussion paper

 

RESOLVED                                   Mansour / Cassidy

 

That no further action be taken on paid parking meters or paid time parking in the Ashfield Municipality

 

A division was called and the voting was as follows:-

 

For the Motion

 

Councillors Cassidy and Mansour.

 

Against the Motion

 

Councillors McKenna, Rerceretnam, Stott, Wangmann, Drury, Kelso, Kennedy, Lofts and Wang.

 

The Motion was Lost

 

A Foreshadowed motion was moved by Councillor Kennedy and seconded by Councillor Drury

 

RESOLVED                                   Kennedy / Drury

 

1/2              That further more detailed reports be provided to Council on paid parking and other options to improve parking availability in the Municipality including the employment of 2 additional Parking Patrol Officers

 

2/2              That no decision be made on paid parking without consultation with AshBiz and the community

 

A division was called and the voting was as follows:-

 

For the Motion

 

Councillors McKenna, Rerceretnam, Stott, Wangmann, Drury, Kelso, Kennedy, Lofts and Wang.

 

Against the Motion

 

Councillors Cassidy and Mansour.

 

The Motion was Carried

 

*****

CM 28 APRIL 2009 - RESCISSION MOTION – PAID PARKING OPTIONS

 

163/09       That motions 1/2, 2/2 of the resolution B14/09 of the Budget and Operations Committee Meeting held  21 April 2009 be rescinded.

 

An Alternative motion was moved by Councillor Kennedy and Seconded by Councillor Lofts

 

164/09       RESOLVED               Kennedy / Lofts

 

1/3              That  the General Manager consider the employment of 2 additional Parking Patrol Officers

 

2/3              That Council acknowledge that there is a parking problem in our council area and has resolved to address the issue by conducting a council wide parking study funded from section 94 revenue.

 

3/3              That Council confirm that it has no plans to introduce paid parking on existing facilities and streets.

 

The Motion was Carried

*****

 

SUSPENSION OF MEETING

 

The Mayor Councillor Cassidy suspended the meeting to allow for the public gallery to disperse. The time being 7.48pm 

 

 

RESUMPTION OF MEETING AND STANDING ORDERS

 

The meeting resumed at 7.51pm. Councillors present at the time included Councillors Cassidy, Drury, Kennedy, Lofts, Mansour, McKenna, Rerceretnam, Stott, Wang and Wangmann

 

 

 

 

B14/09

2009/10 FEES & CHARGES. Discussion paper

 

RESOLVED                                  McKenna / Drury

 

1/3              That the draft fees and charges schedule be adopted for inclusion in the draft Management Plan and Budget for the 2009/10 financial year

 

2/3              That a full review of fees and charges be undertaken for the Aquatic Centre prior to the 2010/11 financial year

 

A division in voting was called and the voting was as follows:-

 

For the motion

 

Councillors Lofts, Wang, McKenna, Drury, Stott, Rerceretnam, Wangmann, Kennedy

 

Against the motion

 

Councillors Cassidy, Mansour

 

The Motion was Carried

 

An Amendment was moved by Councillor Wangmann and seconded by Councillor Rerceretnam

 

3/3              That Council re-examine in association with AshBiz the fees and charges for inspections of food premises and associated charges which appear relatively low compared to surrounding Councils

 

A division in voting was called and the voting was as follows:-

 

For the motion

 

Councillors Lofts, Wang, McKenna, Drury, Stott, Rerceretnam, Wangmann and Kennedy

 

Against the motion

 

Councillors Cassidy and Mansour

 

The Motion was Carried

 

 

 

 

B15/09

EMPLOYEE COSTS -  Discussion paper

 

RESOLVED                                  Wangmann / Stott

 

It was determined to vote separately on the recommendations

 

1/5              That Council note and endorse the proposal for deferred recruitment  for vacant, non-critical staff positions occurring within 2009/10

 

2/5              That Council note and endorse the reduced staff overtime provision in 2009/10

 

3/5              That Council acknowledge the revised projections for staff performance review remuneration in the 2009/10 financial year

 

The items were Carried

 

4/5              That Council approve the appointment of an additional Parking Patrol Officer

 

A division in voting was called and the voting was as follows:-

 

For the motion

 

Councillors Lofts, Wang, McKenna, Drury, Stott, Rerceretnam, Kennedy, Wangmann, Cassidy,

 

Against the motion

 

Councillor Mansour

 

The Motion was Carried

 

5/5              That Council be provided with a quarterly report on staff movements including positions vacant

 

The Motion was Carried

 

 

 

 

 

B16/09

MOTOR VEHICLE POLICY. Discussion paper

 

RESOLVED                                 Lofts / Stott

 

1/3              That Council note and endorse the acquisition of an additional three “hybrid” fuel efficient vehicles in 2009/10

 

2/3              That the Council note and endorse the modest increase in staff leaseback/TRP charges for vehicle use over the next three financial years providing additional revenue of $15k in 2009/10

 

3/3              That a further, more detailed report including options for the extended changeover period be provided to Council on revised Motor Vehicle Policy within two months

 

The Motion was Carried

 

 

 

 

MANAGEMENT PLAN AND BUDGET 2009/13 . Ken Gainger - General Manager. Report Submitted with attachments 1 to 5.

(08/04/09)                                                                                    Budget 2009-10

                               h:\reports.bp\Committees\Reports\BOR210409SR_1.doc

                                                                                                 BOR 8.1 Attached

 

B17/09

RESOLVED                                  Cassidy / Mansour   

 

That the draft Management Plan and Budget for the period 2009/13, incorporating the changes and initiatives considered and resolved at the BOR meeting 21 April 2009 as aforementioned be adopted for the purpose of public exhibition. 

 

The Motion was Carried

 

Footnote:   During the course of debate on the foregoing budget issues a number of Councillors voted against individual budget proposals. Those votes are clearly identified and recorded in these minutes following each of those individual budget items.

 

 

GENERAL BUSINESS

 

                            WORKERS COMPENSATION

 

Councillor Wangmann – enquired as to why workers compensation premiums had increased

 

General Manager – explained that Council had experienced rebates and reduced premiums in recent years, however Council had experienced a couple of claims in recent times. However, Councils across the board have been reporting generalised increases in workers compensation premiums of similar magnitude.

 

 

YEO PARK AMENITY BLOCK

 

Councillor Stott – That it be noted in Councils draft management plan and budget refer to the ‘ Yeo Park  restoration’ works as opposed to a ‘rebuild’

 

 

FINANCIAL INFORMATION

 

Councillor Stott – Requested that for ease of reading  the financial information

that in future it be presented in a larger font and inclusive of a grid format.

 

Councillor Drury – queried what encompassed Councillor ‘discretionary expenses’

 

Director Corporate & Community Services – explained that Councillor ‘discretionary expenses’ were previously noted as a ‘contingency vote’ and referred to in last weeks Councillor adhoc donations report.

 

Councillor Drury – queried the meaning of ‘project allocations’ on page 45 of the business paper

 

Manager Workplace and Customer Relations - explained that staff salaries for specific projects were presented in fewer ‘rolled up’ votes to provide greater efficiency in payroll preparation and administration

 

Councillor Drury – suggested that the overall figures for Community Services should indicate the ‘in-kind’ contributions Council contributes through halls for hire to community based and not-for-profit groups.

 

Director Corporate & Community Services – informed Council that she has undertaken such an analysis at previous Council and found that it is a difficult undertaking that does not necessarily reflect the true situation. However staff will endeavour to produce information for the Council separately to the financial data, identifying foregone income that equates to subsidies for community organisations.

 

Councillor Wangmann – requested that estimated income be advised per park for 2009/10 financial year.

 

Director Works & Infrastructure – explained that such information could be supplied to Councillors as a separate spreadsheet.

 

Councillor McKenna – queried the allocation to Vandalism Repairs for the new financial year which appeared to be lower than the existing allocation.

 

Director Works & Infrastructure – indicated this is not actually the case, rather that Council is putting more resources into vandalism repairs through the likes of the Ashfield Clean Team and this is being reported as such in the budget and being reported differently to previous budgets.

 

 

 

 

 

PROCEEDINGS TERMINATED AT 10.13PM

 

 

 

Chairperson of the meeting of Budget and Operations Review Committee Meeting

when the Minutes were confirmed

 

 

 

Chairperson

 

 

 

Date